Add background filtering jobs, improved date picker, AI reasoning display

- Implement background job system for AI filtering to avoid HTTP timeouts
- Add FilteringJob model to track progress of long-running filtering operations
- Add real-time progress polling for filtering operations on round details page
- Create custom DateTimePicker component with calendar popup (no year picker hassle)
- Fix round date persistence bug (refetchOnWindowFocus was resetting form state)
- Integrate filtering controls into round details page for filtering rounds
- Display AI reasoning for flagged/filtered projects in results table
- Add onboarding system scaffolding (schema, routes, basic UI)
- Allow setting round dates in the past for manual overrides

Co-Authored-By: Claude Opus 4.5 <noreply@anthropic.com>

package-lock.json

@@ -61,6 +61,7 @@
         "openai": "^6.16.0",
         "papaparse": "^5.4.1",
         "react": "^19.0.0",
+        "react-day-picker": "^9.13.0",
         "react-dom": "^19.0.0",
         "react-easy-crop": "^5.5.6",
         "react-hook-form": "^7.54.2",
@@ -268,6 +269,12 @@
       "integrity": "sha512-5dyB8nLC/qogMrlCizZnYWQTA4lnb/v+It+sqNl5YnSRAPMlIqY/X0Xn+gZw8vOL+TgTTr28VEbn3uf8fUtAkw==",
       "license": "MIT"
     },
+    "node_modules/@date-fns/tz": {
+      "version": "1.4.1",
+      "resolved": "https://registry.npmjs.org/@date-fns/tz/-/tz-1.4.1.tgz",
+      "integrity": "sha512-P5LUNhtbj6YfI3iJjw5EL9eUAG6OitD0W3fWQcpQjDRc/QIsL0tRNuO1PcDvPccWL1fSTXXdE1ds+l95DV/OFA==",
+      "license": "MIT"
+    },
     "node_modules/@dnd-kit/accessibility": {
       "version": "3.1.1",
       "resolved": "https://registry.npmjs.org/@dnd-kit/accessibility/-/accessibility-3.1.1.tgz",
@@ -6343,6 +6350,12 @@
         "url": "https://github.com/sponsors/kossnocorp"
       }
     },
+    "node_modules/date-fns-jalali": {
+      "version": "4.1.0-0",
+      "resolved": "https://registry.npmjs.org/date-fns-jalali/-/date-fns-jalali-4.1.0-0.tgz",
+      "integrity": "sha512-hTIP/z+t+qKwBDcmmsnmjWTduxCg+5KfdqWQvb2X/8C9+knYY6epN/pfxdDuyVlSVeFz0sM5eEfwIUQ70U4ckg==",
+      "license": "MIT"
+    },
     "node_modules/dayjs": {
       "version": "1.11.19",
       "resolved": "https://registry.npmjs.org/dayjs/-/dayjs-1.11.19.tgz",
@@ -11638,6 +11651,27 @@
         "node": ">=0.10.0"
       }
     },
+    "node_modules/react-day-picker": {
+      "version": "9.13.0",
+      "resolved": "https://registry.npmjs.org/react-day-picker/-/react-day-picker-9.13.0.tgz",
+      "integrity": "sha512-euzj5Hlq+lOHqI53NiuNhCP8HWgsPf/bBAVijR50hNaY1XwjKjShAnIe8jm8RD2W9IJUvihDIZ+KrmqfFzNhFQ==",
+      "license": "MIT",
+      "dependencies": {
+        "@date-fns/tz": "^1.4.1",
+        "date-fns": "^4.1.0",
+        "date-fns-jalali": "^4.1.0-0"
+      },
+      "engines": {
+        "node": ">=18"
+      },
+      "funding": {
+        "type": "individual",
+        "url": "https://github.com/sponsors/gpbl"
+      },
+      "peerDependencies": {
+        "react": ">=16.8.0"
+      }
+    },
     "node_modules/react-dom": {
       "version": "19.2.4",
       "resolved": "https://registry.npmjs.org/react-dom/-/react-dom-19.2.4.tgz",

package.json

@@ -74,6 +74,7 @@
     "openai": "^6.16.0",
     "papaparse": "^5.4.1",
     "react": "^19.0.0",
+    "react-day-picker": "^9.13.0",
     "react-dom": "^19.0.0",
     "react-easy-crop": "^5.5.6",
     "react-hook-form": "^7.54.2",

prisma/migrations/20260203200000_add_onboarding_system/migration.sql

@@ -0,0 +1,147 @@
+-- Add Onboarding System Schema Changes
+-- This migration adds the onboarding configuration system for the public application wizard
+
+-- CreateEnum: SpecialFieldType
+DO $$
+BEGIN
+    IF NOT EXISTS (SELECT 1 FROM pg_type WHERE typname = 'SpecialFieldType') THEN
+        CREATE TYPE "SpecialFieldType" AS ENUM (
+            'TEAM_MEMBERS',
+            'COMPETITION_CATEGORY',
+            'OCEAN_ISSUE',
+            'FILE_UPLOAD',
+            'GDPR_CONSENT',
+            'COUNTRY_SELECT'
+        );
+    END IF;
+END $$;
+
+-- CreateTable: OnboardingStep
+CREATE TABLE IF NOT EXISTS "OnboardingStep" (
+    "id" TEXT NOT NULL,
+    "formId" TEXT NOT NULL,
+    "name" TEXT NOT NULL,
+    "title" TEXT NOT NULL,
+    "description" TEXT,
+    "sortOrder" INTEGER NOT NULL DEFAULT 0,
+    "isOptional" BOOLEAN NOT NULL DEFAULT false,
+    "conditionJson" JSONB,
+    "createdAt" TIMESTAMP(3) NOT NULL DEFAULT CURRENT_TIMESTAMP,
+    "updatedAt" TIMESTAMP(3) NOT NULL,
+
+    CONSTRAINT "OnboardingStep_pkey" PRIMARY KEY ("id")
+);
+
+-- Add columns to ApplicationForm
+DO $$
+BEGIN
+    -- roundId column (unique)
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.columns
+        WHERE table_name = 'ApplicationForm' AND column_name = 'roundId'
+    ) THEN
+        ALTER TABLE "ApplicationForm" ADD COLUMN "roundId" TEXT;
+    END IF;
+
+    -- sendConfirmationEmail column
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.columns
+        WHERE table_name = 'ApplicationForm' AND column_name = 'sendConfirmationEmail'
+    ) THEN
+        ALTER TABLE "ApplicationForm" ADD COLUMN "sendConfirmationEmail" BOOLEAN NOT NULL DEFAULT true;
+    END IF;
+
+    -- sendTeamInviteEmails column
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.columns
+        WHERE table_name = 'ApplicationForm' AND column_name = 'sendTeamInviteEmails'
+    ) THEN
+        ALTER TABLE "ApplicationForm" ADD COLUMN "sendTeamInviteEmails" BOOLEAN NOT NULL DEFAULT true;
+    END IF;
+
+    -- confirmationEmailSubject column
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.columns
+        WHERE table_name = 'ApplicationForm' AND column_name = 'confirmationEmailSubject'
+    ) THEN
+        ALTER TABLE "ApplicationForm" ADD COLUMN "confirmationEmailSubject" TEXT;
+    END IF;
+
+    -- confirmationEmailBody column
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.columns
+        WHERE table_name = 'ApplicationForm' AND column_name = 'confirmationEmailBody'
+    ) THEN
+        ALTER TABLE "ApplicationForm" ADD COLUMN "confirmationEmailBody" TEXT;
+    END IF;
+END $$;
+
+-- Add columns to ApplicationFormField
+DO $$
+BEGIN
+    -- stepId column
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.columns
+        WHERE table_name = 'ApplicationFormField' AND column_name = 'stepId'
+    ) THEN
+        ALTER TABLE "ApplicationFormField" ADD COLUMN "stepId" TEXT;
+    END IF;
+
+    -- projectMapping column
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.columns
+        WHERE table_name = 'ApplicationFormField' AND column_name = 'projectMapping'
+    ) THEN
+        ALTER TABLE "ApplicationFormField" ADD COLUMN "projectMapping" TEXT;
+    END IF;
+
+    -- specialType column
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.columns
+        WHERE table_name = 'ApplicationFormField' AND column_name = 'specialType'
+    ) THEN
+        ALTER TABLE "ApplicationFormField" ADD COLUMN "specialType" "SpecialFieldType";
+    END IF;
+END $$;
+
+-- Create indexes for OnboardingStep
+CREATE INDEX IF NOT EXISTS "OnboardingStep_formId_idx" ON "OnboardingStep"("formId");
+CREATE INDEX IF NOT EXISTS "OnboardingStep_sortOrder_idx" ON "OnboardingStep"("sortOrder");
+
+-- Create index for ApplicationForm.roundId
+CREATE UNIQUE INDEX IF NOT EXISTS "ApplicationForm_roundId_key" ON "ApplicationForm"("roundId");
+CREATE INDEX IF NOT EXISTS "ApplicationForm_roundId_idx" ON "ApplicationForm"("roundId");
+
+-- Create index for ApplicationFormField.stepId
+CREATE INDEX IF NOT EXISTS "ApplicationFormField_stepId_idx" ON "ApplicationFormField"("stepId");
+
+-- Add foreign key constraints
+DO $$
+BEGIN
+    -- OnboardingStep -> ApplicationForm
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.table_constraints
+        WHERE constraint_name = 'OnboardingStep_formId_fkey'
+    ) THEN
+        ALTER TABLE "OnboardingStep" ADD CONSTRAINT "OnboardingStep_formId_fkey"
+            FOREIGN KEY ("formId") REFERENCES "ApplicationForm"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+    END IF;
+
+    -- ApplicationFormField -> OnboardingStep
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.table_constraints
+        WHERE constraint_name = 'ApplicationFormField_stepId_fkey'
+    ) THEN
+        ALTER TABLE "ApplicationFormField" ADD CONSTRAINT "ApplicationFormField_stepId_fkey"
+            FOREIGN KEY ("stepId") REFERENCES "OnboardingStep"("id") ON DELETE SET NULL ON UPDATE CASCADE;
+    END IF;
+
+    -- ApplicationForm -> Round
+    IF NOT EXISTS (
+        SELECT 1 FROM information_schema.table_constraints
+        WHERE constraint_name = 'ApplicationForm_roundId_fkey'
+    ) THEN
+        ALTER TABLE "ApplicationForm" ADD CONSTRAINT "ApplicationForm_roundId_fkey"
+            FOREIGN KEY ("roundId") REFERENCES "Round"("id") ON DELETE SET NULL ON UPDATE CASCADE;
+    END IF;
+END $$;

prisma/migrations/20260203210000_add_filtering_job/migration.sql

@@ -0,0 +1,38 @@
+-- Create FilteringJobStatus enum if not exists
+DO $$ BEGIN
+    CREATE TYPE "FilteringJobStatus" AS ENUM ('PENDING', 'RUNNING', 'COMPLETED', 'FAILED');
+EXCEPTION
+    WHEN duplicate_object THEN null;
+END $$;
+
+-- Create FilteringJob table if not exists
+CREATE TABLE IF NOT EXISTS "FilteringJob" (
+    "id" TEXT NOT NULL,
+    "roundId" TEXT NOT NULL,
+    "status" "FilteringJobStatus" NOT NULL DEFAULT 'PENDING',
+    "totalProjects" INTEGER NOT NULL DEFAULT 0,
+    "totalBatches" INTEGER NOT NULL DEFAULT 0,
+    "currentBatch" INTEGER NOT NULL DEFAULT 0,
+    "processedCount" INTEGER NOT NULL DEFAULT 0,
+    "passedCount" INTEGER NOT NULL DEFAULT 0,
+    "filteredCount" INTEGER NOT NULL DEFAULT 0,
+    "flaggedCount" INTEGER NOT NULL DEFAULT 0,
+    "errorMessage" TEXT,
+    "startedAt" TIMESTAMP(3),
+    "completedAt" TIMESTAMP(3),
+    "createdAt" TIMESTAMP(3) NOT NULL DEFAULT CURRENT_TIMESTAMP,
+    "updatedAt" TIMESTAMP(3) NOT NULL DEFAULT CURRENT_TIMESTAMP,
+
+    CONSTRAINT "FilteringJob_pkey" PRIMARY KEY ("id")
+);
+
+-- Add indexes
+CREATE INDEX IF NOT EXISTS "FilteringJob_roundId_idx" ON "FilteringJob"("roundId");
+CREATE INDEX IF NOT EXISTS "FilteringJob_status_idx" ON "FilteringJob"("status");
+
+-- Add foreign key if not exists
+DO $$ BEGIN
+    ALTER TABLE "FilteringJob" ADD CONSTRAINT "FilteringJob_roundId_fkey" FOREIGN KEY ("roundId") REFERENCES "Round"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+EXCEPTION
+    WHEN duplicate_object THEN null;
+END $$;

prisma/schema.prisma

@@ -167,6 +167,15 @@ enum FormFieldType {
   INSTRUCTIONS
 }
 
+enum SpecialFieldType {
+  TEAM_MEMBERS          // Team member repeater
+  COMPETITION_CATEGORY  // Business Concept vs Startup
+  OCEAN_ISSUE           // Ocean issue dropdown
+  FILE_UPLOAD           // File upload
+  GDPR_CONSENT          // GDPR consent checkbox
+  COUNTRY_SELECT        // Country dropdown
+}
+
 // =============================================================================
 // APPLICANT SYSTEM ENUMS
 // =============================================================================
@@ -384,6 +393,8 @@ model Round {
   liveVotingSession LiveVotingSession?
   filteringRules    FilteringRule[]
   filteringResults  FilteringResult[]
+  filteringJobs     FilteringJob[]
+  applicationForm   ApplicationForm?
 
   @@index([programId])
   @@index([status])
@@ -858,22 +869,35 @@ model ApplicationForm {
 
   confirmationMessage String? @db.Text
 
+  // Round linking (for onboarding forms that create projects)
+  roundId                  String?   @unique
+
+  // Email settings
+  sendConfirmationEmail    Boolean   @default(true)
+  sendTeamInviteEmails     Boolean   @default(true)
+  confirmationEmailSubject String?
+  confirmationEmailBody    String?   @db.Text
+
   createdAt       DateTime @default(now())
   updatedAt       DateTime @updatedAt
 
   // Relations
   program         Program?                    @relation(fields: [programId], references: [id], onDelete: SetNull)
+  round           Round?                      @relation(fields: [roundId], references: [id], onDelete: SetNull)
   fields          ApplicationFormField[]
+  steps           OnboardingStep[]
   submissions     ApplicationFormSubmission[]
 
   @@index([programId])
   @@index([status])
   @@index([isPublic])
+  @@index([roundId])
 }
 
 model ApplicationFormField {
   id          String        @id @default(cuid())
   formId      String
+  stepId      String?       // Which step this field belongs to (for onboarding)
   fieldType   FormFieldType
   name        String        // Internal name (e.g., "project_title")
   label       String        // Display label (e.g., "Project Title")
@@ -889,6 +913,10 @@ model ApplicationFormField {
   optionsJson   Json?       @db.JsonB  // For select/radio: [{ value, label }]
   conditionJson Json?       @db.JsonB  // Conditional logic: { fieldId, operator, value }
 
+  // Onboarding-specific fields
+  projectMapping String?                 // Maps to Project column: "title", "description", etc.
+  specialType    SpecialFieldType?       // Special handling for complex fields
+
   sortOrder   Int           @default(0)
   width       String        @default("full")  // full, half
 
@@ -897,6 +925,29 @@ model ApplicationFormField {
 
   // Relations
   form        ApplicationForm  @relation(fields: [formId], references: [id], onDelete: Cascade)
+  step        OnboardingStep?  @relation(fields: [stepId], references: [id], onDelete: SetNull)
+
+  @@index([formId])
+  @@index([stepId])
+  @@index([sortOrder])
+}
+
+model OnboardingStep {
+  id            String   @id @default(cuid())
+  formId        String
+  name          String           // Internal identifier (e.g., "category", "contact")
+  title         String           // Display title (e.g., "Category", "Contact Information")
+  description   String?          @db.Text
+  sortOrder     Int              @default(0)
+  isOptional    Boolean          @default(false)
+  conditionJson Json?            @db.JsonB  // Conditional visibility: { fieldId, operator, value }
+
+  createdAt     DateTime         @default(now())
+  updatedAt     DateTime         @updatedAt
+
+  // Relations
+  form          ApplicationForm  @relation(fields: [formId], references: [id], onDelete: Cascade)
+  fields        ApplicationFormField[]
 
   @@index([formId])
   @@index([sortOrder])
@@ -1117,6 +1168,39 @@ model FilteringResult {
   @@index([outcome])
 }
 
+// Tracks progress of long-running filtering jobs
+model FilteringJob {
+  id              String            @id @default(cuid())
+  roundId         String
+  status          FilteringJobStatus @default(PENDING)
+  totalProjects   Int               @default(0)
+  totalBatches    Int               @default(0)
+  currentBatch    Int               @default(0)
+  processedCount  Int               @default(0)
+  passedCount     Int               @default(0)
+  filteredCount   Int               @default(0)
+  flaggedCount    Int               @default(0)
+  errorMessage    String?           @db.Text
+  startedAt       DateTime?
+  completedAt     DateTime?
+
+  createdAt       DateTime          @default(now())
+  updatedAt       DateTime          @updatedAt
+
+  // Relations
+  round Round @relation(fields: [roundId], references: [id], onDelete: Cascade)
+
+  @@index([roundId])
+  @@index([status])
+}
+
+enum FilteringJobStatus {
+  PENDING
+  RUNNING
+  COMPLETED
+  FAILED
+}
+
 // =============================================================================
 // SPECIAL AWARDS SYSTEM
 // =============================================================================

src/app/(admin)/admin/onboarding/[id]/page.tsx

@@ -0,0 +1,686 @@
+'use client'
+
+import { Suspense, use, useState } from 'react'
+import Link from 'next/link'
+import { useRouter } from 'next/navigation'
+import { trpc } from '@/lib/trpc/client'
+import { Button } from '@/components/ui/button'
+import { Input } from '@/components/ui/input'
+import { Label } from '@/components/ui/label'
+import { Textarea } from '@/components/ui/textarea'
+import { Switch } from '@/components/ui/switch'
+import {
+  Card,
+  CardContent,
+  CardDescription,
+  CardHeader,
+  CardTitle,
+} from '@/components/ui/card'
+import {
+  Tabs,
+  TabsContent,
+  TabsList,
+  TabsTrigger,
+} from '@/components/ui/tabs'
+import {
+  Select,
+  SelectContent,
+  SelectItem,
+  SelectTrigger,
+  SelectValue,
+} from '@/components/ui/select'
+import { Badge } from '@/components/ui/badge'
+import { Skeleton } from '@/components/ui/skeleton'
+import {
+  ArrowLeft,
+  Loader2,
+  Save,
+  Plus,
+  GripVertical,
+  Trash2,
+  Settings,
+  Eye,
+  Mail,
+  Link2,
+} from 'lucide-react'
+import { toast } from 'sonner'
+import {
+  DndContext,
+  closestCenter,
+  KeyboardSensor,
+  PointerSensor,
+  useSensor,
+  useSensors,
+  DragEndEvent,
+} from '@dnd-kit/core'
+import {
+  arrayMove,
+  SortableContext,
+  sortableKeyboardCoordinates,
+  useSortable,
+  verticalListSortingStrategy,
+} from '@dnd-kit/sortable'
+import { CSS } from '@dnd-kit/utilities'
+import { cn } from '@/lib/utils'
+
+interface PageProps {
+  params: Promise<{ id: string }>
+}
+
+// Sortable step item component
+function SortableStep({
+  step,
+  isSelected,
+  onSelect,
+  onDelete,
+}: {
+  step: { id: string; name: string; title: string; fields: unknown[] }
+  isSelected: boolean
+  onSelect: () => void
+  onDelete: () => void
+}) {
+  const {
+    attributes,
+    listeners,
+    setNodeRef,
+    transform,
+    transition,
+    isDragging,
+  } = useSortable({ id: step.id })
+
+  const style = {
+    transform: CSS.Transform.toString(transform),
+    transition,
+  }
+
+  return (
+    <div
+      ref={setNodeRef}
+      style={style}
+      className={cn(
+        'flex items-center gap-2 p-3 rounded-lg border cursor-pointer transition-colors',
+        isSelected ? 'border-primary bg-primary/5' : 'border-transparent hover:bg-muted',
+        isDragging && 'opacity-50'
+      )}
+      onClick={onSelect}
+    >
+      <button
+        {...attributes}
+        {...listeners}
+        className="cursor-grab text-muted-foreground hover:text-foreground"
+        onClick={(e) => e.stopPropagation()}
+      >
+        <GripVertical className="h-4 w-4" />
+      </button>
+      <div className="flex-1 min-w-0">
+        <p className="font-medium truncate">{step.title}</p>
+        <p className="text-xs text-muted-foreground">
+          {(step.fields as unknown[]).length} fields
+        </p>
+      </div>
+      <button
+        className="p-1 text-muted-foreground hover:text-destructive"
+        onClick={(e) => {
+          e.stopPropagation()
+          onDelete()
+        }}
+      >
+        <Trash2 className="h-4 w-4" />
+      </button>
+    </div>
+  )
+}
+
+function OnboardingFormEditor({ formId }: { formId: string }) {
+  const router = useRouter()
+  const utils = trpc.useUtils()
+
+  // Fetch form data with steps
+  const { data: form, isLoading } = trpc.applicationForm.getForBuilder.useQuery(
+    { id: formId },
+    { refetchOnWindowFocus: false }
+  )
+
+  // Local state for editing
+  const [selectedStepId, setSelectedStepId] = useState<string | null>(null)
+  const [isSaving, setIsSaving] = useState(false)
+
+  // Mutations
+  const updateForm = trpc.applicationForm.update.useMutation({
+    onSuccess: () => {
+      utils.applicationForm.getForBuilder.invalidate({ id: formId })
+      toast.success('Form updated')
+    },
+    onError: (error) => {
+      toast.error(error.message)
+    },
+  })
+
+  const createStep = trpc.applicationForm.createStep.useMutation({
+    onSuccess: (data) => {
+      utils.applicationForm.getForBuilder.invalidate({ id: formId })
+      setSelectedStepId(data.id)
+      toast.success('Step created')
+    },
+  })
+
+  const updateStep = trpc.applicationForm.updateStep.useMutation({
+    onSuccess: () => {
+      utils.applicationForm.getForBuilder.invalidate({ id: formId })
+      toast.success('Step updated')
+    },
+  })
+
+  const deleteStep = trpc.applicationForm.deleteStep.useMutation({
+    onSuccess: () => {
+      utils.applicationForm.getForBuilder.invalidate({ id: formId })
+      setSelectedStepId(null)
+      toast.success('Step deleted')
+    },
+  })
+
+  const reorderSteps = trpc.applicationForm.reorderSteps.useMutation({
+    onSuccess: () => {
+      utils.applicationForm.getForBuilder.invalidate({ id: formId })
+    },
+  })
+
+  const updateEmailSettings = trpc.applicationForm.updateEmailSettings.useMutation({
+    onSuccess: () => {
+      utils.applicationForm.getForBuilder.invalidate({ id: formId })
+      toast.success('Email settings updated')
+    },
+  })
+
+  const linkToRound = trpc.applicationForm.linkToRound.useMutation({
+    onSuccess: () => {
+      utils.applicationForm.getForBuilder.invalidate({ id: formId })
+      toast.success('Round linked')
+    },
+  })
+
+  // Fetch available rounds
+  const { data: availableRounds } = trpc.applicationForm.getAvailableRounds.useQuery({
+    programId: form?.programId || undefined,
+  })
+
+  // DnD sensors
+  const sensors = useSensors(
+    useSensor(PointerSensor),
+    useSensor(KeyboardSensor, {
+      coordinateGetter: sortableKeyboardCoordinates,
+    })
+  )
+
+  const handleStepDragEnd = (event: DragEndEvent) => {
+    const { active, over } = event
+    if (!over || active.id === over.id || !form) return
+
+    const oldIndex = form.steps.findIndex((s) => s.id === active.id)
+    const newIndex = form.steps.findIndex((s) => s.id === over.id)
+
+    const newOrder = arrayMove(form.steps, oldIndex, newIndex)
+    reorderSteps.mutate({
+      formId,
+      stepIds: newOrder.map((s) => s.id),
+    })
+  }
+
+  const handleAddStep = () => {
+    const stepNumber = (form?.steps.length || 0) + 1
+    createStep.mutate({
+      formId,
+      step: {
+        name: `step_${stepNumber}`,
+        title: `Step ${stepNumber}`,
+      },
+    })
+  }
+
+  const selectedStep = form?.steps.find((s) => s.id === selectedStepId)
+
+  if (isLoading) {
+    return <FormEditorSkeleton />
+  }
+
+  if (!form) {
+    return (
+      <div className="text-center py-12">
+        <p className="text-muted-foreground">Form not found</p>
+        <Link href="/admin/onboarding">
+          <Button variant="outline" className="mt-4">
+            Back to Onboarding
+          </Button>
+        </Link>
+      </div>
+    )
+  }
+
+  return (
+    <div className="space-y-6">
+      {/* Header */}
+      <div className="flex items-center gap-4">
+        <Button variant="ghost" asChild className="-ml-4">
+          <Link href="/admin/onboarding">
+            <ArrowLeft className="mr-2 h-4 w-4" />
+            Back
+          </Link>
+        </Button>
+      </div>
+
+      <div className="flex items-center justify-between">
+        <div>
+          <h1 className="text-2xl font-bold">{form.name}</h1>
+          <div className="flex items-center gap-2 mt-1">
+            <Badge variant={form.status === 'PUBLISHED' ? 'default' : 'secondary'}>
+              {form.status}
+            </Badge>
+            {form.round && (
+              <Badge variant="outline">
+                <Link2 className="mr-1 h-3 w-3" />
+                {form.round.name}
+              </Badge>
+            )}
+          </div>
+        </div>
+        <div className="flex items-center gap-2">
+          {form.publicSlug && form.status === 'PUBLISHED' && (
+            <a href={`/apply/${form.publicSlug}`} target="_blank" rel="noopener noreferrer">
+              <Button variant="outline">
+                <Eye className="mr-2 h-4 w-4" />
+                Preview
+              </Button>
+            </a>
+          )}
+        </div>
+      </div>
+
+      {/* Tabs */}
+      <Tabs defaultValue="steps" className="space-y-6">
+        <TabsList>
+          <TabsTrigger value="steps">Steps & Fields</TabsTrigger>
+          <TabsTrigger value="settings">Settings</TabsTrigger>
+          <TabsTrigger value="emails">Emails</TabsTrigger>
+        </TabsList>
+
+        {/* Steps Tab */}
+        <TabsContent value="steps" className="space-y-6">
+          <div className="grid grid-cols-1 lg:grid-cols-3 gap-6">
+            {/* Steps List */}
+            <Card className="lg:col-span-1">
+              <CardHeader className="pb-3">
+                <CardTitle className="text-base">Steps</CardTitle>
+                <CardDescription>
+                  Drag to reorder wizard steps
+                </CardDescription>
+              </CardHeader>
+              <CardContent>
+                <DndContext
+                  sensors={sensors}
+                  collisionDetection={closestCenter}
+                  onDragEnd={handleStepDragEnd}
+                >
+                  <SortableContext
+                    items={form.steps.map((s) => s.id)}
+                    strategy={verticalListSortingStrategy}
+                  >
+                    <div className="space-y-1">
+                      {form.steps.map((step) => (
+                        <SortableStep
+                          key={step.id}
+                          step={step}
+                          isSelected={selectedStepId === step.id}
+                          onSelect={() => setSelectedStepId(step.id)}
+                          onDelete={() => {
+                            if (confirm('Delete this step? Fields will be unassigned.')) {
+                              deleteStep.mutate({ id: step.id })
+                            }
+                          }}
+                        />
+                      ))}
+                    </div>
+                  </SortableContext>
+                </DndContext>
+
+                <Button
+                  variant="outline"
+                  size="sm"
+                  className="w-full mt-4"
+                  onClick={handleAddStep}
+                  disabled={createStep.isPending}
+                >
+                  {createStep.isPending ? (
+                    <Loader2 className="mr-2 h-4 w-4 animate-spin" />
+                  ) : (
+                    <Plus className="mr-2 h-4 w-4" />
+                  )}
+                  Add Step
+                </Button>
+              </CardContent>
+            </Card>
+
+            {/* Step Editor */}
+            <Card className="lg:col-span-2">
+              <CardHeader className="pb-3">
+                <CardTitle className="text-base">
+                  {selectedStep ? `Edit: ${selectedStep.title}` : 'Select a Step'}
+                </CardTitle>
+              </CardHeader>
+              <CardContent>
+                {selectedStep ? (
+                  <div className="space-y-4">
+                    <div className="grid gap-4 sm:grid-cols-2">
+                      <div className="space-y-2">
+                        <Label>Step Title</Label>
+                        <Input
+                          value={selectedStep.title}
+                          onChange={(e) => {
+                            updateStep.mutate({
+                              id: selectedStep.id,
+                              step: { title: e.target.value },
+                            })
+                          }}
+                        />
+                      </div>
+                      <div className="space-y-2">
+                        <Label>Internal Name</Label>
+                        <Input
+                          value={selectedStep.name}
+                          onChange={(e) => {
+                            updateStep.mutate({
+                              id: selectedStep.id,
+                              step: { name: e.target.value },
+                            })
+                          }}
+                        />
+                      </div>
+                    </div>
+
+                    <div className="space-y-2">
+                      <Label>Description (optional)</Label>
+                      <Textarea
+                        value={selectedStep.description || ''}
+                        onChange={(e) => {
+                          updateStep.mutate({
+                            id: selectedStep.id,
+                            step: { description: e.target.value },
+                          })
+                        }}
+                        rows={3}
+                      />
+                    </div>
+
+                    <div className="pt-4 border-t">
+                      <h4 className="font-medium mb-3">Fields in this step</h4>
+                      {selectedStep.fields.length === 0 ? (
+                        <p className="text-sm text-muted-foreground">
+                          No fields yet. Use the existing form editor to add fields.
+                        </p>
+                      ) : (
+                        <div className="space-y-2">
+                          {selectedStep.fields.map((field) => (
+                            <div
+                              key={field.id}
+                              className="flex items-center gap-3 p-3 rounded-lg border bg-muted/50"
+                            >
+                              <GripVertical className="h-4 w-4 text-muted-foreground" />
+                              <div className="flex-1">
+                                <p className="font-medium text-sm">{field.label}</p>
+                                <p className="text-xs text-muted-foreground">
+                                  {field.fieldType} {field.required && '(required)'}
+                                </p>
+                              </div>
+                            </div>
+                          ))}
+                        </div>
+                      )}
+                      <Link href={`/admin/forms/${formId}`}>
+                        <Button variant="outline" size="sm" className="mt-4">
+                          Edit Fields in Form Editor
+                        </Button>
+                      </Link>
+                    </div>
+                  </div>
+                ) : (
+                  <p className="text-muted-foreground text-center py-8">
+                    Select a step from the list to edit it
+                  </p>
+                )}
+              </CardContent>
+            </Card>
+          </div>
+        </TabsContent>
+
+        {/* Settings Tab */}
+        <TabsContent value="settings" className="space-y-6">
+          <Card>
+            <CardHeader>
+              <CardTitle className="text-base">General Settings</CardTitle>
+            </CardHeader>
+            <CardContent className="space-y-4">
+              <div className="space-y-2">
+                <Label>Form Name</Label>
+                <Input
+                  value={form.name}
+                  onChange={(e) => {
+                    updateForm.mutate({ id: formId, name: e.target.value })
+                  }}
+                />
+              </div>
+
+              <div className="space-y-2">
+                <Label>Description</Label>
+                <Textarea
+                  value={form.description || ''}
+                  onChange={(e) => {
+                    updateForm.mutate({ id: formId, description: e.target.value || null })
+                  }}
+                  rows={3}
+                />
+              </div>
+
+              <div className="space-y-2">
+                <Label>Public URL Slug</Label>
+                <div className="flex items-center gap-2">
+                  <span className="text-sm text-muted-foreground">/apply/</span>
+                  <Input
+                    value={form.publicSlug || ''}
+                    onChange={(e) => {
+                      updateForm.mutate({ id: formId, publicSlug: e.target.value || null })
+                    }}
+                    placeholder="your-form-slug"
+                  />
+                </div>
+              </div>
+
+              <div className="flex items-center justify-between pt-4">
+                <div>
+                  <Label>Public Access</Label>
+                  <p className="text-sm text-muted-foreground">
+                    Allow public submissions to this form
+                  </p>
+                </div>
+                <Switch
+                  checked={form.isPublic}
+                  onCheckedChange={(checked) => {
+                    updateForm.mutate({ id: formId, isPublic: checked })
+                  }}
+                />
+              </div>
+
+              <div className="space-y-2 pt-4">
+                <Label>Status</Label>
+                <Select
+                  value={form.status}
+                  onValueChange={(value) => {
+                    updateForm.mutate({ id: formId, status: value as 'DRAFT' | 'PUBLISHED' | 'CLOSED' })
+                  }}
+                >
+                  <SelectTrigger>
+                    <SelectValue />
+                  </SelectTrigger>
+                  <SelectContent>
+                    <SelectItem value="DRAFT">Draft</SelectItem>
+                    <SelectItem value="PUBLISHED">Published</SelectItem>
+                    <SelectItem value="CLOSED">Closed</SelectItem>
+                  </SelectContent>
+                </Select>
+              </div>
+            </CardContent>
+          </Card>
+
+          <Card>
+            <CardHeader>
+              <CardTitle className="text-base">Round Linking</CardTitle>
+              <CardDescription>
+                Link this form to a round to create projects on submission
+              </CardDescription>
+            </CardHeader>
+            <CardContent className="space-y-4">
+              <div className="space-y-2">
+                <Label>Linked Round</Label>
+                <Select
+                  value={form.roundId || 'none'}
+                  onValueChange={(value) => {
+                    linkToRound.mutate({
+                      formId,
+                      roundId: value === 'none' ? null : value,
+                    })
+                  }}
+                >
+                  <SelectTrigger>
+                    <SelectValue placeholder="Select a round" />
+                  </SelectTrigger>
+                  <SelectContent>
+                    <SelectItem value="none">No round linked</SelectItem>
+                    {form.round && (
+                      <SelectItem value={form.round.id}>
+                        {form.round.name} (current)
+                      </SelectItem>
+                    )}
+                    {availableRounds?.map((round) => (
+                      <SelectItem key={round.id} value={round.id}>
+                        {round.program?.name} {round.program?.year} - {round.name}
+                      </SelectItem>
+                    ))}
+                  </SelectContent>
+                </Select>
+              </div>
+            </CardContent>
+          </Card>
+        </TabsContent>
+
+        {/* Emails Tab */}
+        <TabsContent value="emails" className="space-y-6">
+          <Card>
+            <CardHeader>
+              <CardTitle className="text-base">Email Notifications</CardTitle>
+              <CardDescription>
+                Configure emails sent when applications are submitted
+              </CardDescription>
+            </CardHeader>
+            <CardContent className="space-y-6">
+              <div className="flex items-center justify-between">
+                <div>
+                  <Label>Confirmation Email</Label>
+                  <p className="text-sm text-muted-foreground">
+                    Send a confirmation email to the applicant
+                  </p>
+                </div>
+                <Switch
+                  checked={form.sendConfirmationEmail}
+                  onCheckedChange={(checked) => {
+                    updateEmailSettings.mutate({
+                      formId,
+                      sendConfirmationEmail: checked,
+                    })
+                  }}
+                />
+              </div>
+
+              <div className="flex items-center justify-between">
+                <div>
+                  <Label>Team Invite Emails</Label>
+                  <p className="text-sm text-muted-foreground">
+                    Send invite emails to team members
+                  </p>
+                </div>
+                <Switch
+                  checked={form.sendTeamInviteEmails}
+                  onCheckedChange={(checked) => {
+                    updateEmailSettings.mutate({
+                      formId,
+                      sendTeamInviteEmails: checked,
+                    })
+                  }}
+                />
+              </div>
+
+              {form.sendConfirmationEmail && (
+                <>
+                  <div className="space-y-2 pt-4 border-t">
+                    <Label>Custom Email Subject (optional)</Label>
+                    <Input
+                      value={form.confirmationEmailSubject || ''}
+                      onChange={(e) => {
+                        updateEmailSettings.mutate({
+                          formId,
+                          confirmationEmailSubject: e.target.value || null,
+                        })
+                      }}
+                      placeholder="Application Received - {projectName}"
+                    />
+                  </div>
+
+                  <div className="space-y-2">
+                    <Label>Custom Email Message (optional)</Label>
+                    <Textarea
+                      value={form.confirmationEmailBody || ''}
+                      onChange={(e) => {
+                        updateEmailSettings.mutate({
+                          formId,
+                          confirmationEmailBody: e.target.value || null,
+                        })
+                      }}
+                      placeholder="Add a custom message to include in the confirmation email..."
+                      rows={4}
+                    />
+                  </div>
+                </>
+              )}
+            </CardContent>
+          </Card>
+        </TabsContent>
+      </Tabs>
+    </div>
+  )
+}
+
+function FormEditorSkeleton() {
+  return (
+    <div className="space-y-6">
+      <Skeleton className="h-9 w-24" />
+      <div className="flex items-center justify-between">
+        <div className="space-y-2">
+          <Skeleton className="h-8 w-48" />
+          <Skeleton className="h-5 w-32" />
+        </div>
+      </div>
+      <Skeleton className="h-10 w-64" />
+      <div className="grid grid-cols-1 lg:grid-cols-3 gap-6">
+        <Skeleton className="h-96" />
+        <Skeleton className="h-96 lg:col-span-2" />
+      </div>
+    </div>
+  )
+}
+
+export default function OnboardingFormPage({ params }: PageProps) {
+  const { id } = use(params)
+
+  return (
+    <Suspense fallback={<FormEditorSkeleton />}>
+      <OnboardingFormEditor formId={id} />
+    </Suspense>
+  )
+}

src/app/(admin)/admin/onboarding/new/page.tsx

@@ -0,0 +1,171 @@
+'use client'
+
+import { useState } from 'react'
+import { useRouter } from 'next/navigation'
+import Link from 'next/link'
+import { trpc } from '@/lib/trpc/client'
+import { Button } from '@/components/ui/button'
+import { Input } from '@/components/ui/input'
+import { Label } from '@/components/ui/label'
+import { Textarea } from '@/components/ui/textarea'
+import {
+  Card,
+  CardContent,
+  CardDescription,
+  CardHeader,
+  CardTitle,
+} from '@/components/ui/card'
+import {
+  Select,
+  SelectContent,
+  SelectItem,
+  SelectTrigger,
+  SelectValue,
+} from '@/components/ui/select'
+import { ArrowLeft, Loader2 } from 'lucide-react'
+import { toast } from 'sonner'
+
+export default function NewOnboardingFormPage() {
+  const router = useRouter()
+  const [isSubmitting, setIsSubmitting] = useState(false)
+  const [selectedProgramId, setSelectedProgramId] = useState<string>('')
+
+  // Fetch programs for selection
+  const { data: programs } = trpc.program.list.useQuery({})
+
+  // Fetch available rounds for the selected program
+  const { data: availableRounds } = trpc.applicationForm.getAvailableRounds.useQuery(
+    { programId: selectedProgramId || undefined },
+    { enabled: true }
+  )
+
+  const createForm = trpc.applicationForm.create.useMutation({
+    onSuccess: (data) => {
+      toast.success('Onboarding form created successfully')
+      router.push(`/admin/onboarding/${data.id}`)
+    },
+    onError: (error) => {
+      toast.error(error.message || 'Failed to create form')
+      setIsSubmitting(false)
+    },
+  })
+
+  const handleSubmit = async (e: React.FormEvent<HTMLFormElement>) => {
+    e.preventDefault()
+    setIsSubmitting(true)
+
+    const formData = new FormData(e.currentTarget)
+    const name = formData.get('name') as string
+    const description = formData.get('description') as string
+    const publicSlug = formData.get('publicSlug') as string
+
+    createForm.mutate({
+      programId: selectedProgramId || null,
+      name,
+      description: description || undefined,
+      publicSlug: publicSlug || undefined,
+    })
+  }
+
+  return (
+    <div className="space-y-6">
+      <div className="flex items-center gap-4">
+        <Link href="/admin/onboarding">
+          <Button variant="ghost" size="icon">
+            <ArrowLeft className="h-4 w-4" />
+          </Button>
+        </Link>
+        <div>
+          <h1 className="text-2xl font-bold">Create Onboarding Form</h1>
+          <p className="text-muted-foreground">
+            Set up a new application wizard for project submissions
+          </p>
+        </div>
+      </div>
+
+      <Card>
+        <CardHeader>
+          <CardTitle>Form Details</CardTitle>
+          <CardDescription>
+            Configure the basic settings for your onboarding form
+          </CardDescription>
+        </CardHeader>
+        <CardContent>
+          <form onSubmit={handleSubmit} className="space-y-4">
+            <div className="space-y-2">
+              <Label htmlFor="name">Form Name *</Label>
+              <Input
+                id="name"
+                name="name"
+                placeholder="e.g., MOPC 2026 Applications"
+                required
+              />
+            </div>
+
+            <div className="space-y-2">
+              <Label htmlFor="program">Edition / Program</Label>
+              <Select
+                value={selectedProgramId}
+                onValueChange={setSelectedProgramId}
+              >
+                <SelectTrigger>
+                  <SelectValue placeholder="Select a program (optional)" />
+                </SelectTrigger>
+                <SelectContent>
+                  <SelectItem value="">No program</SelectItem>
+                  {programs?.map((program) => (
+                    <SelectItem key={program.id} value={program.id}>
+                      {program.name} {program.year}
+                    </SelectItem>
+                  ))}
+                </SelectContent>
+              </Select>
+              <p className="text-sm text-muted-foreground">
+                Link to a specific edition to enable project creation
+              </p>
+            </div>
+
+            <div className="space-y-2">
+              <Label htmlFor="description">Description</Label>
+              <Textarea
+                id="description"
+                name="description"
+                placeholder="Describe the purpose of this application form..."
+                rows={3}
+                maxLength={2000}
+              />
+            </div>
+
+            <div className="space-y-2">
+              <Label htmlFor="publicSlug">Public URL Slug</Label>
+              <div className="flex items-center gap-2">
+                <span className="text-sm text-muted-foreground">/apply/</span>
+                <Input
+                  id="publicSlug"
+                  name="publicSlug"
+                  placeholder="e.g., mopc-2026"
+                  className="flex-1"
+                />
+              </div>
+              <p className="text-sm text-muted-foreground">
+                Leave empty to generate automatically. Only lowercase letters, numbers, and hyphens.
+              </p>
+            </div>
+
+            <div className="flex justify-end gap-2 pt-4">
+              <Link href="/admin/onboarding">
+                <Button type="button" variant="outline">
+                  Cancel
+                </Button>
+              </Link>
+              <Button type="submit" disabled={isSubmitting}>
+                {isSubmitting && <Loader2 className="mr-2 h-4 w-4 animate-spin" />}
+                Create Form
+              </Button>
+            </div>
+          </form>
+        </CardContent>
+      </Card>
+    </div>
+  )
+}

src/app/(admin)/admin/onboarding/page.tsx

@@ -0,0 +1,153 @@
+import { Suspense } from 'react'
+import Link from 'next/link'
+import { api } from '@/lib/trpc/server'
+import { Button } from '@/components/ui/button'
+import {
+  Card,
+  CardContent,
+} from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { Skeleton } from '@/components/ui/skeleton'
+import {
+  Plus,
+  Pencil,
+  FileText,
+  ExternalLink,
+  Inbox,
+  Link2,
+} from 'lucide-react'
+
+const statusColors = {
+  DRAFT: 'bg-gray-100 text-gray-800',
+  PUBLISHED: 'bg-green-100 text-green-800',
+  CLOSED: 'bg-red-100 text-red-800',
+}
+
+async function OnboardingFormsList() {
+  const caller = await api()
+  const { data: forms } = await caller.applicationForm.list({
+    perPage: 50,
+  })
+
+  if (forms.length === 0) {
+    return (
+      <Card>
+        <CardContent className="flex flex-col items-center justify-center py-12">
+          <FileText className="h-12 w-12 text-muted-foreground mb-4" />
+          <h3 className="text-lg font-medium mb-2">No onboarding forms yet</h3>
+          <p className="text-muted-foreground mb-4">
+            Create your first application wizard to accept project submissions
+          </p>
+          <Link href="/admin/onboarding/new">
+            <Button>
+              <Plus className="mr-2 h-4 w-4" />
+              Create Onboarding Form
+            </Button>
+          </Link>
+        </CardContent>
+      </Card>
+    )
+  }
+
+  return (
+    <div className="grid gap-4">
+      {forms.map((form) => (
+        <Card key={form.id}>
+          <CardContent className="flex items-center gap-4 py-4">
+            <div className="flex h-10 w-10 items-center justify-center rounded-lg bg-muted">
+              <FileText className="h-5 w-5" />
+            </div>
+            <div className="flex-1 min-w-0">
+              <div className="flex items-center gap-2">
+                <h3 className="font-medium truncate">{form.name}</h3>
+                <Badge className={statusColors[form.status as keyof typeof statusColors]}>
+                  {form.status}
+                </Badge>
+                {form.program && (
+                  <Badge variant="outline">{form.program.name} {form.program.year}</Badge>
+                )}
+              </div>
+              <div className="flex items-center gap-3 text-sm text-muted-foreground mt-1">
+                <span>{form._count.fields} fields</span>
+                <span>-</span>
+                <span>{form._count.submissions} submissions</span>
+                {form.publicSlug && (
+                  <>
+                    <span>-</span>
+                    <span className="text-primary">/apply/{form.publicSlug}</span>
+                  </>
+                )}
+              </div>
+            </div>
+            <div className="flex items-center gap-2">
+              {form.publicSlug && form.status === 'PUBLISHED' && (
+                <a
+                  href={`/apply/${form.publicSlug}`}
+                  target="_blank"
+                  rel="noopener noreferrer"
+                >
+                  <Button variant="ghost" size="icon" title="View Public Form">
+                    <ExternalLink className="h-4 w-4" />
+                  </Button>
+                </a>
+              )}
+              <Link href={`/admin/forms/${form.id}/submissions`}>
+                <Button variant="ghost" size="icon" title="View Submissions">
+                  <Inbox className="h-4 w-4" />
+                </Button>
+              </Link>
+              <Link href={`/admin/onboarding/${form.id}`}>
+                <Button variant="ghost" size="icon" title="Edit Form">
+                  <Pencil className="h-4 w-4" />
+                </Button>
+              </Link>
+            </div>
+          </CardContent>
+        </Card>
+      ))}
+    </div>
+  )
+}
+
+function LoadingSkeleton() {
+  return (
+    <div className="grid gap-4">
+      {[1, 2, 3].map((i) => (
+        <Card key={i}>
+          <CardContent className="flex items-center gap-4 py-4">
+            <Skeleton className="h-10 w-10 rounded-lg" />
+            <div className="flex-1 space-y-2">
+              <Skeleton className="h-5 w-48" />
+              <Skeleton className="h-4 w-32" />
+            </div>
+          </CardContent>
+        </Card>
+      ))}
+    </div>
+  )
+}
+
+export default function OnboardingPage() {
+  return (
+    <div className="space-y-6">
+      <div className="flex items-center justify-between">
+        <div>
+          <h1 className="text-2xl font-bold">Onboarding</h1>
+          <p className="text-muted-foreground">
+            Configure application wizards for project submissions
+          </p>
+        </div>
+        <Link href="/admin/onboarding/new">
+          <Button>
+            <Plus className="mr-2 h-4 w-4" />
+            Create Form
+          </Button>
+        </Link>
+      </div>
+
+      <Suspense fallback={<LoadingSkeleton />}>
+        <OnboardingFormsList />
+      </Suspense>
+    </div>
+  )
+}

src/app/(admin)/admin/rounds/[id]/edit/page.tsx

@@ -33,7 +33,7 @@ import {
 } from '@/components/forms/evaluation-form-builder'
 import { RoundTypeSettings } from '@/components/forms/round-type-settings'
 import { ArrowLeft, Loader2, AlertCircle, AlertTriangle } from 'lucide-react'
-import { format } from 'date-fns'
+import { DateTimePicker } from '@/components/ui/datetime-picker'
 
 interface PageProps {
   params: Promise<{ id: string }>
@@ -43,13 +43,13 @@ const updateRoundSchema = z
   .object({
     name: z.string().min(1, 'Name is required').max(255),
     requiredReviews: z.number().int().min(1).max(10),
-    votingStartAt: z.string().optional(),
-    votingEndAt: z.string().optional(),
+    votingStartAt: z.date().nullable().optional(),
+    votingEndAt: z.date().nullable().optional(),
   })
   .refine(
     (data) => {
       if (data.votingStartAt && data.votingEndAt) {
-        return new Date(data.votingEndAt) > new Date(data.votingStartAt)
+        return data.votingEndAt > data.votingStartAt
       }
       return true
     },
@@ -61,25 +61,19 @@ const updateRoundSchema = z
 
 type UpdateRoundForm = z.infer<typeof updateRoundSchema>
 
-// Convert ISO date to datetime-local format
-function toDatetimeLocal(date: Date | string | null | undefined): string {
-  if (!date) return ''
-  const d = new Date(date)
-  // Format: YYYY-MM-DDTHH:mm
-  return format(d, "yyyy-MM-dd'T'HH:mm")
-}
-
 function EditRoundContent({ roundId }: { roundId: string }) {
   const router = useRouter()
   const [criteria, setCriteria] = useState<Criterion[]>([])
   const [criteriaInitialized, setCriteriaInitialized] = useState(false)
+  const [formInitialized, setFormInitialized] = useState(false)
   const [roundType, setRoundType] = useState<'FILTERING' | 'EVALUATION' | 'LIVE_EVENT'>('EVALUATION')
   const [roundSettings, setRoundSettings] = useState<Record<string, unknown>>({})
 
-  // Fetch round data
-  const { data: round, isLoading: loadingRound } = trpc.round.get.useQuery({
-    id: roundId,
-  })
+  // Fetch round data - disable refetch on focus to prevent overwriting user's edits
+  const { data: round, isLoading: loadingRound } = trpc.round.get.useQuery(
+    { id: roundId },
+    { refetchOnWindowFocus: false }
+  )
 
   // Fetch evaluation form
   const { data: evaluationForm, isLoading: loadingForm } =
@@ -110,25 +104,26 @@ function EditRoundContent({ roundId }: { roundId: string }) {
     defaultValues: {
       name: '',
       requiredReviews: 3,
-      votingStartAt: '',
-      votingEndAt: '',
+      votingStartAt: null,
+      votingEndAt: null,
     },
   })
 
-  // Update form when round data loads
+  // Update form when round data loads - only initialize once
   useEffect(() => {
-    if (round) {
+    if (round && !formInitialized) {
       form.reset({
         name: round.name,
         requiredReviews: round.requiredReviews,
-        votingStartAt: toDatetimeLocal(round.votingStartAt),
-        votingEndAt: toDatetimeLocal(round.votingEndAt),
+        votingStartAt: round.votingStartAt ? new Date(round.votingStartAt) : null,
+        votingEndAt: round.votingEndAt ? new Date(round.votingEndAt) : null,
       })
       // Set round type and settings
       setRoundType((round.roundType as typeof roundType) || 'EVALUATION')
       setRoundSettings((round.settingsJson as Record<string, unknown>) || {})
+      setFormInitialized(true)
     }
-  }, [round, form])
+  }, [round, form, formInitialized])
 
   // Initialize criteria from evaluation form
   useEffect(() => {
@@ -151,8 +146,8 @@ function EditRoundContent({ roundId }: { roundId: string }) {
       requiredReviews: data.requiredReviews,
       roundType,
       settingsJson: roundSettings,
-      votingStartAt: data.votingStartAt ? new Date(data.votingStartAt) : null,
-      votingEndAt: data.votingEndAt ? new Date(data.votingEndAt) : null,
+      votingStartAt: data.votingStartAt ?? null,
+      votingEndAt: data.votingEndAt ?? null,
     })
 
     // Update evaluation form if criteria changed and no evaluations exist
@@ -303,7 +298,11 @@ function EditRoundContent({ roundId }: { roundId: string }) {
                     <FormItem>
                       <FormLabel>Start Date & Time</FormLabel>
                       <FormControl>
-                        <Input type="datetime-local" {...field} />
+                        <DateTimePicker
+                          value={field.value}
+                          onChange={field.onChange}
+                          placeholder="Select start date & time"
+                        />
                       </FormControl>
                       <FormMessage />
                     </FormItem>
@@ -317,7 +316,11 @@ function EditRoundContent({ roundId }: { roundId: string }) {
                     <FormItem>
                       <FormLabel>End Date & Time</FormLabel>
                       <FormControl>
-                        <Input type="datetime-local" {...field} />
+                        <DateTimePicker
+                          value={field.value}
+                          onChange={field.onChange}
+                          placeholder="Select end date & time"
+                        />
                       </FormControl>
                       <FormMessage />
                     </FormItem>
@@ -326,7 +329,7 @@ function EditRoundContent({ roundId }: { roundId: string }) {
               </div>
 
               <p className="text-sm text-muted-foreground">
-                Leave empty to disable the voting window enforcement.
+                Leave empty to disable the voting window enforcement. Past dates are allowed.
               </p>
             </CardContent>
           </Card>

src/app/(admin)/admin/rounds/[id]/filtering/page.tsx

@@ -1,286 +1,24 @@
 'use client'
 
-import { use } from 'react'
-import Link from 'next/link'
-import { trpc } from '@/lib/trpc/client'
-import { Button } from '@/components/ui/button'
-import {
-  Card,
-  CardContent,
-  CardDescription,
-  CardHeader,
-  CardTitle,
-} from '@/components/ui/card'
-import { Badge } from '@/components/ui/badge'
-import { Skeleton } from '@/components/ui/skeleton'
-import { toast } from 'sonner'
-import {
-  ArrowLeft,
-  Filter,
-  ListChecks,
-  ClipboardCheck,
-  Play,
-  Loader2,
-  CheckCircle2,
-  XCircle,
-  AlertTriangle,
-} from 'lucide-react'
+import { use, useEffect } from 'react'
+import { useRouter } from 'next/navigation'
 
+// Redirect to round details page - filtering is now integrated there
 export default function FilteringDashboardPage({
   params,
 }: {
   params: Promise<{ id: string }>
 }) {
   const { id: roundId } = use(params)
+  const router = useRouter()
 
-  const { data: round, isLoading: roundLoading } =
-    trpc.round.get.useQuery({ id: roundId })
-  const { data: stats, isLoading: statsLoading, refetch: refetchStats } =
-    trpc.filtering.getResultStats.useQuery({ roundId })
-  const { data: rules } = trpc.filtering.getRules.useQuery({ roundId })
-
-  const utils = trpc.useUtils()
-  const executeRules = trpc.filtering.executeRules.useMutation()
-  const finalizeResults = trpc.filtering.finalizeResults.useMutation()
-
-  const handleExecute = async () => {
-    try {
-      const result = await executeRules.mutateAsync({ roundId })
-      toast.success(
-        `Filtering complete: ${result.passed} passed, ${result.filteredOut} filtered out, ${result.flagged} flagged`
-      )
-      refetchStats()
-    } catch (error) {
-      toast.error(
-        error instanceof Error ? error.message : 'Failed to execute filtering'
-      )
-    }
-  }
-
-  const handleFinalize = async () => {
-    try {
-      const result = await finalizeResults.mutateAsync({ roundId })
-      toast.success(
-        `Finalized: ${result.passed} passed, ${result.filteredOut} filtered out`
-      )
-      refetchStats()
-      utils.project.list.invalidate()
-      utils.round.get.invalidate({ id: roundId })
-    } catch (error) {
-      toast.error(
-        error instanceof Error ? error.message : 'Failed to finalize'
-      )
-    }
-  }
-
-  if (roundLoading) {
-    return (
-      <div className="space-y-6">
-        <Skeleton className="h-9 w-48" />
-        <Skeleton className="h-40 w-full" />
-      </div>
-    )
-  }
+  useEffect(() => {
+    router.replace(`/admin/rounds/${roundId}`)
+  }, [router, roundId])
 
   return (
-    <div className="space-y-6">
-      {/* Header */}
-      <div className="flex items-center gap-4">
-        <Button variant="ghost" asChild className="-ml-4">
-          <Link href={`/admin/rounds/${roundId}`}>
-            <ArrowLeft className="mr-2 h-4 w-4" />
-            Back to Round
-          </Link>
-        </Button>
-      </div>
-
-      <div className="flex items-start justify-between">
-        <div>
-          <h1 className="text-2xl font-semibold tracking-tight">
-            Filtering — {round?.name}
-          </h1>
-          <p className="text-muted-foreground">
-            Configure and run automated project screening
-          </p>
-        </div>
-        <div className="flex gap-2">
-          <Button
-            onClick={handleExecute}
-            disabled={
-              executeRules.isPending || !rules || rules.length === 0
-            }
-          >
-            {executeRules.isPending ? (
-              <Loader2 className="mr-2 h-4 w-4 animate-spin" />
-            ) : (
-              <Play className="mr-2 h-4 w-4" />
-            )}
-            Run Filtering
-          </Button>
-        </div>
-      </div>
-
-      {/* Stats Cards */}
-      {statsLoading ? (
-        <div className="grid gap-4 sm:grid-cols-4">
-          {[...Array(4)].map((_, i) => (
-            <Skeleton key={i} className="h-28" />
-          ))}
-        </div>
-      ) : stats && stats.total > 0 ? (
-        <div className="grid gap-4 sm:grid-cols-4">
-          <Card>
-            <CardContent className="pt-6">
-              <div className="flex items-center gap-3">
-                <div className="flex h-10 w-10 items-center justify-center rounded-full bg-muted">
-                  <Filter className="h-5 w-5" />
-                </div>
-                <div>
-                  <p className="text-2xl font-bold">{stats.total}</p>
-                  <p className="text-sm text-muted-foreground">Total</p>
-                </div>
-              </div>
-            </CardContent>
-          </Card>
-          <Card>
-            <CardContent className="pt-6">
-              <div className="flex items-center gap-3">
-                <div className="flex h-10 w-10 items-center justify-center rounded-full bg-green-500/10">
-                  <CheckCircle2 className="h-5 w-5 text-green-600" />
-                </div>
-                <div>
-                  <p className="text-2xl font-bold text-green-600">
-                    {stats.passed}
-                  </p>
-                  <p className="text-sm text-muted-foreground">Passed</p>
-                </div>
-              </div>
-            </CardContent>
-          </Card>
-          <Card>
-            <CardContent className="pt-6">
-              <div className="flex items-center gap-3">
-                <div className="flex h-10 w-10 items-center justify-center rounded-full bg-red-500/10">
-                  <XCircle className="h-5 w-5 text-red-600" />
-                </div>
-                <div>
-                  <p className="text-2xl font-bold text-red-600">
-                    {stats.filteredOut}
-                  </p>
-                  <p className="text-sm text-muted-foreground">Filtered Out</p>
-                </div>
-              </div>
-            </CardContent>
-          </Card>
-          <Card>
-            <CardContent className="pt-6">
-              <div className="flex items-center gap-3">
-                <div className="flex h-10 w-10 items-center justify-center rounded-full bg-amber-500/10">
-                  <AlertTriangle className="h-5 w-5 text-amber-600" />
-                </div>
-                <div>
-                  <p className="text-2xl font-bold text-amber-600">
-                    {stats.flagged}
-                  </p>
-                  <p className="text-sm text-muted-foreground">Flagged</p>
-                </div>
-              </div>
-            </CardContent>
-          </Card>
-        </div>
-      ) : (
-        <Card>
-          <CardContent className="flex flex-col items-center justify-center py-12 text-center">
-            <Filter className="h-12 w-12 text-muted-foreground/50" />
-            <p className="mt-2 font-medium">No filtering results yet</p>
-            <p className="text-sm text-muted-foreground">
-              Configure rules and run filtering to screen projects
-            </p>
-          </CardContent>
-        </Card>
-      )}
-
-      {/* Quick Links */}
-      <div className="grid gap-4 sm:grid-cols-2">
-        <Link href={`/admin/rounds/${roundId}/filtering/rules`}>
-          <Card className="transition-colors hover:bg-muted/50 cursor-pointer h-full">
-            <CardHeader>
-              <CardTitle className="flex items-center gap-2">
-                <ListChecks className="h-5 w-5" />
-                Filtering Rules
-              </CardTitle>
-              <CardDescription>
-                Configure field-based, document, and AI screening rules
-              </CardDescription>
-            </CardHeader>
-            <CardContent>
-              <Badge variant="secondary">
-                {rules?.length || 0} rule{(rules?.length || 0) !== 1 ? 's' : ''}{' '}
-                configured
-              </Badge>
-            </CardContent>
-          </Card>
-        </Link>
-
-        <Link href={`/admin/rounds/${roundId}/filtering/results`}>
-          <Card className="transition-colors hover:bg-muted/50 cursor-pointer h-full">
-            <CardHeader>
-              <CardTitle className="flex items-center gap-2">
-                <ClipboardCheck className="h-5 w-5" />
-                Review Results
-              </CardTitle>
-              <CardDescription>
-                Review outcomes, override decisions, and finalize filtering
-              </CardDescription>
-            </CardHeader>
-            <CardContent>
-              {stats && stats.total > 0 ? (
-                <div className="flex gap-2">
-                  <Badge variant="outline" className="text-green-600">
-                    {stats.passed} passed
-                  </Badge>
-                  <Badge variant="outline" className="text-red-600">
-                    {stats.filteredOut} filtered
-                  </Badge>
-                  <Badge variant="outline" className="text-amber-600">
-                    {stats.flagged} flagged
-                  </Badge>
-                </div>
-              ) : (
-                <Badge variant="secondary">No results yet</Badge>
-              )}
-            </CardContent>
-          </Card>
-        </Link>
-      </div>
-
-      {/* Finalize */}
-      {stats && stats.total > 0 && (
-        <Card>
-          <CardHeader>
-            <CardTitle>Finalize Filtering</CardTitle>
-            <CardDescription>
-              Apply filtering outcomes to project statuses. Passed projects become
-              Eligible. Filtered-out projects are set aside (not deleted) and can
-              be reinstated at any time.
-            </CardDescription>
-          </CardHeader>
-          <CardContent>
-            <Button
-              onClick={handleFinalize}
-              disabled={finalizeResults.isPending}
-              variant="default"
-            >
-              {finalizeResults.isPending ? (
-                <Loader2 className="mr-2 h-4 w-4 animate-spin" />
-              ) : (
-                <CheckCircle2 className="mr-2 h-4 w-4" />
-              )}
-              Finalize Results
-            </Button>
-          </CardContent>
-        </Card>
-      )}
+    <div className="flex items-center justify-center py-12">
+      <p className="text-muted-foreground">Redirecting to round details...</p>
     </div>
   )
 }

src/app/(admin)/admin/rounds/[id]/filtering/results/page.tsx

@@ -159,9 +159,9 @@ export default function FilteringResultsPage({
       {/* Header */}
       <div className="flex items-center gap-4">
         <Button variant="ghost" asChild className="-ml-4">
-          <Link href={`/admin/rounds/${roundId}/filtering`}>
+          <Link href={`/admin/rounds/${roundId}`}>
             <ArrowLeft className="mr-2 h-4 w-4" />
-            Back to Filtering
+            Back to Round
           </Link>
         </Button>
       </div>
@@ -208,9 +208,8 @@ export default function FilteringResultsPage({
                 <TableRow>
                   <TableHead>Project</TableHead>
                   <TableHead>Category</TableHead>
-                  <TableHead>Country</TableHead>
                   <TableHead>Outcome</TableHead>
-                  <TableHead>Override</TableHead>
+                  <TableHead className="w-[300px]">AI Reason</TableHead>
                   <TableHead className="text-right">Actions</TableHead>
                 </TableRow>
               </TableHeader>
@@ -221,6 +220,17 @@ export default function FilteringResultsPage({
                     result.finalOutcome || result.outcome
                   const badge = OUTCOME_BADGES[effectiveOutcome]
 
+                  // Extract AI reasoning from aiScreeningJson
+                  const aiScreening = result.aiScreeningJson as Record<string, {
+                    meetsCriteria?: boolean
+                    confidence?: number
+                    reasoning?: string
+                    qualityScore?: number
+                    spamRisk?: boolean
+                  }> | null
+                  const firstAiResult = aiScreening ? Object.values(aiScreening)[0] : null
+                  const aiReasoning = firstAiResult?.reasoning
+
                   return (
                     <>
                       <TableRow
@@ -235,6 +245,7 @@ export default function FilteringResultsPage({
                             </p>
                             <p className="text-sm text-muted-foreground">
                               {result.project.teamName}
+                              {result.project.country && ` · ${result.project.country}`}
                             </p>
                           </div>
                         </TableCell>
@@ -251,26 +262,42 @@ export default function FilteringResultsPage({
                           )}
                         </TableCell>
                         <TableCell>
-                          {result.project.country || '-'}
-                        </TableCell>
-                        <TableCell>
+                          <div className="space-y-1">
                             <Badge variant={badge?.variant || 'secondary'}>
                               {badge?.icon}
                               {badge?.label || effectiveOutcome}
                             </Badge>
+                            {result.overriddenByUser && (
+                              <p className="text-xs text-muted-foreground">
+                                Overridden by {result.overriddenByUser.name || result.overriddenByUser.email}
+                              </p>
+                            )}
+                          </div>
                         </TableCell>
                         <TableCell>
-                          {result.overriddenByUser ? (
-                            <div className="text-xs">
-                              <p className="font-medium">
-                                {result.overriddenByUser.name || result.overriddenByUser.email}
-                              </p>
-                              <p className="text-muted-foreground">
-                                {result.overrideReason}
+                          {aiReasoning ? (
+                            <div className="space-y-1">
+                              <p className="text-sm line-clamp-2">
+                                {aiReasoning}
                               </p>
+                              {firstAiResult && (
+                                <div className="flex gap-2 text-xs text-muted-foreground">
+                                  {firstAiResult.confidence !== undefined && (
+                                    <span>Confidence: {Math.round(firstAiResult.confidence * 100)}%</span>
+                                  )}
+                                  {firstAiResult.qualityScore !== undefined && (
+                                    <span>Quality: {firstAiResult.qualityScore}/10</span>
+                                  )}
+                                  {firstAiResult.spamRisk && (
+                                    <Badge variant="destructive" className="text-xs">Spam Risk</Badge>
+                                  )}
+                                </div>
+                              )}
                             </div>
                           ) : (
-                            '-'
+                            <span className="text-sm text-muted-foreground italic">
+                              No AI screening
+                            </span>
                           )}
                         </TableCell>
                         <TableCell className="text-right">
@@ -310,9 +337,11 @@ export default function FilteringResultsPage({
                       </TableRow>
                       {isExpanded && (
                         <TableRow key={`${result.id}-detail`}>
-                          <TableCell colSpan={6} className="bg-muted/30">
-                            <div className="p-4 space-y-3">
-                              <p className="text-sm font-medium">
+                          <TableCell colSpan={5} className="bg-muted/30">
+                            <div className="p-4 space-y-4">
+                              {/* Rule Results */}
+                              <div>
+                                <p className="text-sm font-medium mb-2">
                                   Rule Results
                                 </p>
                                 {result.ruleResultsJson &&
@@ -329,25 +358,29 @@ export default function FilteringResultsPage({
                                     ).map((rr, i) => (
                                       <div
                                         key={i}
-                                      className="flex items-center gap-2 text-sm"
+                                        className="flex items-start gap-2 text-sm"
                                       >
                                         {rr.passed ? (
-                                        <CheckCircle2 className="h-4 w-4 text-green-600" />
+                                          <CheckCircle2 className="h-4 w-4 text-green-600 mt-0.5 flex-shrink-0" />
                                         ) : (
-                                        <XCircle className="h-4 w-4 text-red-600" />
+                                          <XCircle className="h-4 w-4 text-red-600 mt-0.5 flex-shrink-0" />
                                         )}
+                                        <div>
+                                          <div className="flex items-center gap-2">
                                             <span className="font-medium">
                                               {rr.ruleName}
                                             </span>
                                             <Badge variant="outline" className="text-xs">
-                                        {rr.ruleType}
+                                              {rr.ruleType.replace('_', ' ')}
                                             </Badge>
+                                          </div>
                                           {rr.reasoning && (
-                                        <span className="text-muted-foreground">
-                                          — {rr.reasoning}
-                                        </span>
+                                            <p className="text-muted-foreground mt-0.5">
+                                              {rr.reasoning}
+                                            </p>
                                           )}
                                         </div>
+                                      </div>
                                     ))}
                                   </div>
                                 ) : (
@@ -355,22 +388,70 @@ export default function FilteringResultsPage({
                                     No detailed rule results available
                                   </p>
                                 )}
-                              {result.aiScreeningJson && (
-                                <Collapsible>
-                                  <CollapsibleTrigger className="flex items-center gap-1 text-sm font-medium">
-                                    AI Screening Details
-                                    <ChevronDown className="h-3 w-3" />
-                                  </CollapsibleTrigger>
-                                  <CollapsibleContent>
-                                    <pre className="mt-2 text-xs bg-muted rounded p-2 overflow-x-auto">
-                                      {JSON.stringify(
-                                        result.aiScreeningJson,
-                                        null,
-                                        2
+                              </div>
+
+                              {/* AI Screening Details */}
+                              {aiScreening && Object.keys(aiScreening).length > 0 && (
+                                <div>
+                                  <p className="text-sm font-medium mb-2">
+                                    AI Screening Analysis
+                                  </p>
+                                  <div className="space-y-3">
+                                    {Object.entries(aiScreening).map(([ruleId, screening]) => (
+                                      <div key={ruleId} className="p-3 bg-background rounded-lg border">
+                                        <div className="flex items-center gap-2 mb-2">
+                                          {screening.meetsCriteria ? (
+                                            <CheckCircle2 className="h-4 w-4 text-green-600" />
+                                          ) : (
+                                            <XCircle className="h-4 w-4 text-red-600" />
                                           )}
-                                    </pre>
-                                  </CollapsibleContent>
-                                </Collapsible>
+                                          <span className="font-medium text-sm">
+                                            {screening.meetsCriteria ? 'Meets Criteria' : 'Does Not Meet Criteria'}
+                                          </span>
+                                          {screening.spamRisk && (
+                                            <Badge variant="destructive" className="text-xs">
+                                              <AlertTriangle className="h-3 w-3 mr-1" />
+                                              Spam Risk
+                                            </Badge>
+                                          )}
+                                        </div>
+                                        {screening.reasoning && (
+                                          <p className="text-sm text-muted-foreground mb-2">
+                                            {screening.reasoning}
+                                          </p>
+                                        )}
+                                        <div className="flex gap-4 text-xs text-muted-foreground">
+                                          {screening.confidence !== undefined && (
+                                            <span>
+                                              Confidence: <strong>{Math.round(screening.confidence * 100)}%</strong>
+                                            </span>
+                                          )}
+                                          {screening.qualityScore !== undefined && (
+                                            <span>
+                                              Quality Score: <strong>{screening.qualityScore}/10</strong>
+                                            </span>
+                                          )}
+                                        </div>
+                                      </div>
+                                    ))}
+                                  </div>
+                                </div>
+                              )}
+
+                              {/* Override Info */}
+                              {result.overriddenByUser && (
+                                <div className="pt-3 border-t">
+                                  <p className="text-sm font-medium mb-1">Manual Override</p>
+                                  <p className="text-sm text-muted-foreground">
+                                    Overridden to <strong>{result.finalOutcome}</strong> by{' '}
+                                    {result.overriddenByUser.name || result.overriddenByUser.email}
+                                  </p>
+                                  {result.overrideReason && (
+                                    <p className="text-sm text-muted-foreground mt-1">
+                                      Reason: {result.overrideReason}
+                                    </p>
+                                  )}
+                                </div>
                               )}
                             </div>
                           </TableCell>

src/app/(admin)/admin/rounds/[id]/page.tsx

@@ -1,6 +1,6 @@
 'use client'
 
-import { Suspense, use, useState } from 'react'
+import { Suspense, use, useState, useEffect } from 'react'
 import Link from 'next/link'
 import { useRouter } from 'next/navigation'
 import { trpc } from '@/lib/trpc/client'
@@ -32,7 +32,6 @@ import {
   Edit,
   Users,
   FileText,
-  Calendar,
   CheckCircle2,
   Clock,
   AlertCircle,
@@ -56,7 +55,7 @@ import { toast } from 'sonner'
 import { AssignProjectsDialog } from '@/components/admin/assign-projects-dialog'
 import { AdvanceProjectsDialog } from '@/components/admin/advance-projects-dialog'
 import { RemoveProjectsDialog } from '@/components/admin/remove-projects-dialog'
-import { format, formatDistanceToNow, isPast, isFuture } from 'date-fns'
+import { format, formatDistanceToNow, isFuture } from 'date-fns'
 
 interface PageProps {
   params: Promise<{ id: string }>
@@ -67,14 +66,15 @@ function RoundDetailContent({ roundId }: { roundId: string }) {
   const [assignOpen, setAssignOpen] = useState(false)
   const [advanceOpen, setAdvanceOpen] = useState(false)
   const [removeOpen, setRemoveOpen] = useState(false)
+  const [activeJobId, setActiveJobId] = useState<string | null>(null)
 
   const { data: round, isLoading, refetch: refetchRound } = trpc.round.get.useQuery({ id: roundId })
   const { data: progress } = trpc.round.getProgress.useQuery({ id: roundId })
 
-  // Filtering queries (only fetch for FILTERING rounds)
-  const roundType = (round?.settingsJson as { roundType?: string } | null)?.roundType
-  const isFilteringRound = roundType === 'FILTERING'
+  // Check if this is a filtering round - roundType is stored directly on the round
+  const isFilteringRound = round?.roundType === 'FILTERING'
 
+  // Filtering queries (only fetch for FILTERING rounds)
   const { data: filteringStats, refetch: refetchFilteringStats } =
     trpc.filtering.getResultStats.useQuery(
       { roundId },
@@ -88,6 +88,20 @@ function RoundDetailContent({ roundId }: { roundId: string }) {
     { roundId },
     { enabled: isFilteringRound }
   )
+  const { data: latestJob, refetch: refetchLatestJob } =
+    trpc.filtering.getLatestJob.useQuery(
+      { roundId },
+      { enabled: isFilteringRound }
+    )
+
+  // Poll for job status when there's an active job
+  const { data: jobStatus } = trpc.filtering.getJobStatus.useQuery(
+    { jobId: activeJobId! },
+    {
+      enabled: !!activeJobId,
+      refetchInterval: activeJobId ? 2000 : false,
+    }
+  )
 
   const utils = trpc.useUtils()
   const updateStatus = trpc.round.updateStatus.useMutation({
@@ -108,19 +122,40 @@ function RoundDetailContent({ roundId }: { roundId: string }) {
   })
 
   // Filtering mutations
-  const executeRules = trpc.filtering.executeRules.useMutation()
+  const startJob = trpc.filtering.startJob.useMutation()
   const finalizeResults = trpc.filtering.finalizeResults.useMutation()
 
-  const handleExecuteFiltering = async () => {
-    try {
-      const result = await executeRules.mutateAsync({ roundId })
+  // Set active job from latest job on load
+  useEffect(() => {
+    if (latestJob && (latestJob.status === 'RUNNING' || latestJob.status === 'PENDING')) {
+      setActiveJobId(latestJob.id)
+    }
+  }, [latestJob])
+
+  // Handle job completion
+  useEffect(() => {
+    if (jobStatus?.status === 'COMPLETED') {
       toast.success(
-        `Filtering complete: ${result.passed} passed, ${result.filteredOut} filtered out, ${result.flagged} flagged`
+        `Filtering complete: ${jobStatus.passedCount} passed, ${jobStatus.filteredCount} filtered out, ${jobStatus.flaggedCount} flagged`
       )
+      setActiveJobId(null)
       refetchFilteringStats()
+      refetchLatestJob()
+    } else if (jobStatus?.status === 'FAILED') {
+      toast.error(`Filtering failed: ${jobStatus.errorMessage || 'Unknown error'}`)
+      setActiveJobId(null)
+      refetchLatestJob()
+    }
+  }, [jobStatus?.status, jobStatus?.passedCount, jobStatus?.filteredCount, jobStatus?.flaggedCount, jobStatus?.errorMessage, refetchFilteringStats, refetchLatestJob])
+
+  const handleStartFiltering = async () => {
+    try {
+      const result = await startJob.mutateAsync({ roundId })
+      setActiveJobId(result.jobId)
+      toast.info('Filtering job started. Progress will update automatically.')
     } catch (error) {
       toast.error(
-        error instanceof Error ? error.message : 'Failed to execute filtering'
+        error instanceof Error ? error.message : 'Failed to start filtering'
       )
     }
   }
@@ -141,6 +176,11 @@ function RoundDetailContent({ roundId }: { roundId: string }) {
     }
   }
 
+  const isJobRunning = jobStatus?.status === 'RUNNING' || jobStatus?.status === 'PENDING'
+  const progressPercent = jobStatus?.totalBatches
+    ? Math.round((jobStatus.currentBatch / jobStatus.totalBatches) * 100)
+    : 0
+
   if (isLoading) {
     return <RoundDetailSkeleton />
   }
@@ -475,20 +515,54 @@ function RoundDetailContent({ roundId }: { roundId: string }) {
               </div>
               <div className="flex gap-2">
                 <Button
-                  onClick={handleExecuteFiltering}
-                  disabled={executeRules.isPending || !filteringRules || filteringRules.length === 0}
+                  onClick={handleStartFiltering}
+                  disabled={startJob.isPending || isJobRunning || !filteringRules || filteringRules.length === 0}
                 >
-                  {executeRules.isPending ? (
+                  {startJob.isPending || isJobRunning ? (
                     <Loader2 className="mr-2 h-4 w-4 animate-spin" />
                   ) : (
                     <Play className="mr-2 h-4 w-4" />
                   )}
-                  Run Filtering
+                  {isJobRunning ? 'Running...' : 'Run Filtering'}
                 </Button>
               </div>
             </div>
           </CardHeader>
           <CardContent className="space-y-4">
+            {/* Progress Card (when job is running) */}
+            {isJobRunning && jobStatus && (
+              <div className="p-4 rounded-lg bg-blue-50 dark:bg-blue-950/20 border border-blue-200 dark:border-blue-900">
+                <div className="space-y-3">
+                  <div className="flex items-center gap-3">
+                    <Loader2 className="h-5 w-5 animate-spin text-blue-600" />
+                    <div className="flex-1">
+                      <p className="font-medium text-blue-900 dark:text-blue-100">
+                        AI Filtering in Progress
+                      </p>
+                      <p className="text-sm text-blue-700 dark:text-blue-300">
+                        Processing {jobStatus.totalProjects} projects in {jobStatus.totalBatches} batches
+                      </p>
+                    </div>
+                    <Badge variant="outline" className="border-blue-300 text-blue-700">
+                      <Clock className="mr-1 h-3 w-3" />
+                      Batch {jobStatus.currentBatch} of {jobStatus.totalBatches}
+                    </Badge>
+                  </div>
+                  <div className="space-y-1">
+                    <div className="flex justify-between text-sm">
+                      <span className="text-blue-700 dark:text-blue-300">
+                        {jobStatus.processedCount} of {jobStatus.totalProjects} projects processed
+                      </span>
+                      <span className="font-medium text-blue-900 dark:text-blue-100">
+                        {progressPercent}%
+                      </span>
+                    </div>
+                    <Progress value={progressPercent} className="h-2" />
+                  </div>
+                </div>
+              </div>
+            )}
+
             {/* AI Status Warning */}
             {aiStatus?.hasAIRules && !aiStatus?.configured && (
               <div className="flex items-center gap-3 p-4 rounded-lg bg-amber-500/10 border border-amber-500/20">
@@ -551,7 +625,7 @@ function RoundDetailContent({ roundId }: { roundId: string }) {
                   </div>
                 </div>
               </div>
-            ) : (
+            ) : !isJobRunning && (
               <div className="flex flex-col items-center justify-center py-8 text-center">
                 <Filter className="h-12 w-12 text-muted-foreground/50" />
                 <p className="mt-2 font-medium">No filtering results yet</p>
@@ -581,7 +655,7 @@ function RoundDetailContent({ roundId }: { roundId: string }) {
               {filteringStats && filteringStats.total > 0 && (
                 <Button
                   onClick={handleFinalizeFiltering}
-                  disabled={finalizeResults.isPending}
+                  disabled={finalizeResults.isPending || isJobRunning}
                   variant="default"
                 >
                   {finalizeResults.isPending ? (
@@ -644,14 +718,6 @@ function RoundDetailContent({ roundId }: { roundId: string }) {
                   Jury Assignments
                 </Link>
               </Button>
-              {!isFilteringRound && (
-                <Button variant="outline" size="sm" asChild>
-                  <Link href={`/admin/rounds/${round.id}/filtering`}>
-                    <Filter className="mr-2 h-4 w-4" />
-                    Filtering
-                  </Link>
-                </Button>
-              )}
             </div>
           </div>
         </CardContent>

src/app/(admin)/admin/rounds/new/page.tsx

@@ -35,16 +35,17 @@ import {
 } from '@/components/ui/form'
 import { RoundTypeSettings } from '@/components/forms/round-type-settings'
 import { ArrowLeft, Loader2, AlertCircle } from 'lucide-react'
+import { DateTimePicker } from '@/components/ui/datetime-picker'
 
 const createRoundSchema = z.object({
   programId: z.string().min(1, 'Please select a program'),
   name: z.string().min(1, 'Name is required').max(255),
   requiredReviews: z.number().int().min(1).max(10),
-  votingStartAt: z.string().optional(),
-  votingEndAt: z.string().optional(),
+  votingStartAt: z.date().nullable().optional(),
+  votingEndAt: z.date().nullable().optional(),
 }).refine((data) => {
   if (data.votingStartAt && data.votingEndAt) {
-    return new Date(data.votingEndAt) > new Date(data.votingStartAt)
+    return data.votingEndAt > data.votingStartAt
   }
   return true
 }, {
@@ -75,8 +76,8 @@ function CreateRoundContent() {
       programId: programIdParam || '',
       name: '',
       requiredReviews: 3,
-      votingStartAt: '',
-      votingEndAt: '',
+      votingStartAt: null,
+      votingEndAt: null,
     },
   })
 
@@ -87,8 +88,8 @@ function CreateRoundContent() {
       roundType,
       requiredReviews: data.requiredReviews,
       settingsJson: roundSettings,
-      votingStartAt: data.votingStartAt ? new Date(data.votingStartAt) : undefined,
-      votingEndAt: data.votingEndAt ? new Date(data.votingEndAt) : undefined,
+      votingStartAt: data.votingStartAt ?? undefined,
+      votingEndAt: data.votingEndAt ?? undefined,
     })
   }
 
@@ -246,7 +247,11 @@ function CreateRoundContent() {
                     <FormItem>
                       <FormLabel>Start Date & Time</FormLabel>
                       <FormControl>
-                        <Input type="datetime-local" {...field} />
+                        <DateTimePicker
+                          value={field.value}
+                          onChange={field.onChange}
+                          placeholder="Select start date & time"
+                        />
                       </FormControl>
                       <FormMessage />
                     </FormItem>
@@ -260,7 +265,11 @@ function CreateRoundContent() {
                     <FormItem>
                       <FormLabel>End Date & Time</FormLabel>
                       <FormControl>
-                        <Input type="datetime-local" {...field} />
+                        <DateTimePicker
+                          value={field.value}
+                          onChange={field.onChange}
+                          placeholder="Select end date & time"
+                        />
                       </FormControl>
                       <FormMessage />
                     </FormItem>
@@ -269,8 +278,7 @@ function CreateRoundContent() {
               </div>
 
               <p className="text-sm text-muted-foreground">
-                Leave empty to set the voting window later. The round will need to be
-                activated before jury members can submit evaluations.
+                Leave empty to set the voting window later. Past dates are allowed.
               </p>
             </CardContent>
           </Card>

src/app/(public)/apply/[slug]/wizard/page.tsx

@@ -0,0 +1,676 @@
+'use client'
+
+import { useState, useEffect, use } from 'react'
+import { useRouter } from 'next/navigation'
+import { useForm, Controller } from 'react-hook-form'
+import { trpc } from '@/lib/trpc/client'
+import {
+  Card,
+  CardContent,
+  CardDescription,
+  CardHeader,
+  CardTitle,
+  CardFooter,
+} from '@/components/ui/card'
+import { Button } from '@/components/ui/button'
+import { Input } from '@/components/ui/input'
+import { Label } from '@/components/ui/label'
+import { Textarea } from '@/components/ui/textarea'
+import {
+  Select,
+  SelectContent,
+  SelectItem,
+  SelectTrigger,
+  SelectValue,
+} from '@/components/ui/select'
+import { Checkbox } from '@/components/ui/checkbox'
+import { RadioGroup, RadioGroupItem } from '@/components/ui/radio-group'
+import { Skeleton } from '@/components/ui/skeleton'
+import { Progress } from '@/components/ui/progress'
+import { toast } from 'sonner'
+import { CheckCircle, AlertCircle, Loader2, ChevronLeft, ChevronRight, Check } from 'lucide-react'
+import { cn } from '@/lib/utils'
+import { Logo } from '@/components/shared/logo'
+
+// Country list for country select special field
+const COUNTRIES = [
+  'Afghanistan', 'Albania', 'Algeria', 'Andorra', 'Angola', 'Argentina', 'Armenia', 'Australia',
+  'Austria', 'Azerbaijan', 'Bahamas', 'Bahrain', 'Bangladesh', 'Barbados', 'Belarus', 'Belgium',
+  'Belize', 'Benin', 'Bhutan', 'Bolivia', 'Bosnia and Herzegovina', 'Botswana', 'Brazil', 'Brunei',
+  'Bulgaria', 'Burkina Faso', 'Burundi', 'Cambodia', 'Cameroon', 'Canada', 'Cape Verde',
+  'Central African Republic', 'Chad', 'Chile', 'China', 'Colombia', 'Comoros', 'Congo', 'Costa Rica',
+  'Croatia', 'Cuba', 'Cyprus', 'Czech Republic', 'Denmark', 'Djibouti', 'Dominica', 'Dominican Republic',
+  'Ecuador', 'Egypt', 'El Salvador', 'Equatorial Guinea', 'Eritrea', 'Estonia', 'Eswatini', 'Ethiopia',
+  'Fiji', 'Finland', 'France', 'Gabon', 'Gambia', 'Georgia', 'Germany', 'Ghana', 'Greece', 'Grenada',
+  'Guatemala', 'Guinea', 'Guinea-Bissau', 'Guyana', 'Haiti', 'Honduras', 'Hungary', 'Iceland', 'India',
+  'Indonesia', 'Iran', 'Iraq', 'Ireland', 'Israel', 'Italy', 'Jamaica', 'Japan', 'Jordan', 'Kazakhstan',
+  'Kenya', 'Kiribati', 'Kuwait', 'Kyrgyzstan', 'Laos', 'Latvia', 'Lebanon', 'Lesotho', 'Liberia',
+  'Libya', 'Liechtenstein', 'Lithuania', 'Luxembourg', 'Madagascar', 'Malawi', 'Malaysia', 'Maldives',
+  'Mali', 'Malta', 'Marshall Islands', 'Mauritania', 'Mauritius', 'Mexico', 'Micronesia', 'Moldova',
+  'Monaco', 'Mongolia', 'Montenegro', 'Morocco', 'Mozambique', 'Myanmar', 'Namibia', 'Nauru', 'Nepal',
+  'Netherlands', 'New Zealand', 'Nicaragua', 'Niger', 'Nigeria', 'North Korea', 'North Macedonia',
+  'Norway', 'Oman', 'Pakistan', 'Palau', 'Palestine', 'Panama', 'Papua New Guinea', 'Paraguay', 'Peru',
+  'Philippines', 'Poland', 'Portugal', 'Qatar', 'Romania', 'Russia', 'Rwanda', 'Saint Kitts and Nevis',
+  'Saint Lucia', 'Saint Vincent and the Grenadines', 'Samoa', 'San Marino', 'Sao Tome and Principe',
+  'Saudi Arabia', 'Senegal', 'Serbia', 'Seychelles', 'Sierra Leone', 'Singapore', 'Slovakia', 'Slovenia',
+  'Solomon Islands', 'Somalia', 'South Africa', 'South Korea', 'South Sudan', 'Spain', 'Sri Lanka',
+  'Sudan', 'Suriname', 'Sweden', 'Switzerland', 'Syria', 'Taiwan', 'Tajikistan', 'Tanzania', 'Thailand',
+  'Timor-Leste', 'Togo', 'Tonga', 'Trinidad and Tobago', 'Tunisia', 'Turkey', 'Turkmenistan', 'Tuvalu',
+  'Uganda', 'Ukraine', 'United Arab Emirates', 'United Kingdom', 'United States', 'Uruguay', 'Uzbekistan',
+  'Vanuatu', 'Vatican City', 'Venezuela', 'Vietnam', 'Yemen', 'Zambia', 'Zimbabwe',
+]
+
+// Ocean issues for special field
+const OCEAN_ISSUES = [
+  { value: 'POLLUTION_REDUCTION', label: 'Pollution Reduction' },
+  { value: 'CLIMATE_MITIGATION', label: 'Climate Mitigation' },
+  { value: 'TECHNOLOGY_INNOVATION', label: 'Technology Innovation' },
+  { value: 'SUSTAINABLE_SHIPPING', label: 'Sustainable Shipping' },
+  { value: 'BLUE_CARBON', label: 'Blue Carbon' },
+  { value: 'HABITAT_RESTORATION', label: 'Habitat Restoration' },
+  { value: 'COMMUNITY_CAPACITY', label: 'Community Capacity Building' },
+  { value: 'SUSTAINABLE_FISHING', label: 'Sustainable Fishing' },
+  { value: 'CONSUMER_AWARENESS', label: 'Consumer Awareness' },
+  { value: 'OCEAN_ACIDIFICATION', label: 'Ocean Acidification' },
+  { value: 'OTHER', label: 'Other' },
+]
+
+// Competition categories for special field
+const COMPETITION_CATEGORIES = [
+  { value: 'STARTUP', label: 'Startup - Existing company with traction' },
+  { value: 'BUSINESS_CONCEPT', label: 'Business Concept - Student/graduate project' },
+]
+
+interface PageProps {
+  params: Promise<{ slug: string }>
+}
+
+type FieldType = {
+  id: string
+  fieldType: string
+  name: string
+  label: string
+  description?: string | null
+  placeholder?: string | null
+  required: boolean
+  minLength?: number | null
+  maxLength?: number | null
+  minValue?: number | null
+  maxValue?: number | null
+  optionsJson: unknown
+  conditionJson: unknown
+  width: string
+  specialType?: string | null
+  projectMapping?: string | null
+}
+
+type StepType = {
+  id: string
+  name: string
+  title: string
+  description?: string | null
+  isOptional: boolean
+  fields: FieldType[]
+}
+
+export default function OnboardingWizardPage({ params }: PageProps) {
+  const { slug } = use(params)
+  const router = useRouter()
+  const [currentStepIndex, setCurrentStepIndex] = useState(0)
+  const [submitted, setSubmitted] = useState(false)
+  const [confirmationMessage, setConfirmationMessage] = useState<string | null>(null)
+
+  // Fetch onboarding config
+  const { data: config, isLoading, error } = trpc.onboarding.getConfig.useQuery(
+    { slug },
+    { retry: false }
+  )
+
+  // Form state
+  const { control, handleSubmit, watch, setValue, formState: { errors }, trigger } = useForm({
+    mode: 'onChange',
+  })
+
+  const watchedValues = watch()
+
+  // Submit mutation
+  const submitMutation = trpc.onboarding.submit.useMutation({
+    onSuccess: (result) => {
+      setSubmitted(true)
+      setConfirmationMessage(result.confirmationMessage || null)
+    },
+    onError: (err) => {
+      toast.error(err.message || 'Submission failed')
+    },
+  })
+
+  const steps = config?.steps || []
+  const currentStep = steps[currentStepIndex]
+  const isLastStep = currentStepIndex === steps.length - 1
+  const progress = ((currentStepIndex + 1) / steps.length) * 100
+
+  // Navigate between steps
+  const goToNextStep = async () => {
+    // Validate current step fields
+    const currentFields = currentStep?.fields || []
+    const fieldNames = currentFields.map((f) => f.name)
+    const isValid = await trigger(fieldNames)
+
+    if (!isValid) {
+      toast.error('Please fill in all required fields')
+      return
+    }
+
+    if (isLastStep) {
+      // Submit the form
+      const allData = watchedValues
+      await submitMutation.mutateAsync({
+        formId: config!.form.id,
+        contactName: allData.contactName || allData.name || '',
+        contactEmail: allData.contactEmail || allData.email || '',
+        contactPhone: allData.contactPhone || allData.phone,
+        projectName: allData.projectName || allData.title || '',
+        description: allData.description,
+        competitionCategory: allData.competitionCategory,
+        oceanIssue: allData.oceanIssue,
+        country: allData.country,
+        institution: allData.institution,
+        teamName: allData.teamName,
+        wantsMentorship: allData.wantsMentorship,
+        referralSource: allData.referralSource,
+        foundedAt: allData.foundedAt,
+        teamMembers: allData.teamMembers,
+        metadata: allData,
+        gdprConsent: allData.gdprConsent || false,
+      })
+    } else {
+      setCurrentStepIndex((prev) => prev + 1)
+    }
+  }
+
+  const goToPrevStep = () => {
+    setCurrentStepIndex((prev) => Math.max(0, prev - 1))
+  }
+
+  // Render field based on type and special type
+  const renderField = (field: FieldType) => {
+    const errorMessage = errors[field.name]?.message as string | undefined
+
+    // Handle special field types
+    if (field.specialType) {
+      switch (field.specialType) {
+        case 'COMPETITION_CATEGORY':
+          return (
+            <div key={field.id} className="space-y-3">
+              <Label>
+                Competition Category
+                {field.required && <span className="text-destructive ml-1">*</span>}
+              </Label>
+              <Controller
+                name={field.name}
+                control={control}
+                rules={{ required: field.required ? 'Please select a category' : false }}
+                render={({ field: f }) => (
+                  <RadioGroup value={f.value} onValueChange={f.onChange} className="space-y-3">
+                    {COMPETITION_CATEGORIES.map((cat) => (
+                      <div
+                        key={cat.value}
+                        className={cn(
+                          'flex items-start space-x-3 p-4 rounded-lg border cursor-pointer transition-colors',
+                          f.value === cat.value ? 'border-primary bg-primary/5' : 'hover:bg-muted'
+                        )}
+                        onClick={() => f.onChange(cat.value)}
+                      >
+                        <RadioGroupItem value={cat.value} id={cat.value} className="mt-0.5" />
+                        <Label htmlFor={cat.value} className="font-normal cursor-pointer">
+                          {cat.label}
+                        </Label>
+                      </div>
+                    ))}
+                  </RadioGroup>
+                )}
+              />
+              {errorMessage && <p className="text-sm text-destructive">{errorMessage}</p>}
+            </div>
+          )
+
+        case 'OCEAN_ISSUE':
+          return (
+            <div key={field.id} className="space-y-2">
+              <Label>
+                Ocean Issue Focus
+                {field.required && <span className="text-destructive ml-1">*</span>}
+              </Label>
+              <Controller
+                name={field.name}
+                control={control}
+                rules={{ required: field.required ? 'Please select an ocean issue' : false }}
+                render={({ field: f }) => (
+                  <Select value={f.value} onValueChange={f.onChange}>
+                    <SelectTrigger>
+                      <SelectValue placeholder="Select the primary ocean issue your project addresses" />
+                    </SelectTrigger>
+                    <SelectContent>
+                      {OCEAN_ISSUES.map((issue) => (
+                        <SelectItem key={issue.value} value={issue.value}>
+                          {issue.label}
+                        </SelectItem>
+                      ))}
+                    </SelectContent>
+                  </Select>
+                )}
+              />
+              {errorMessage && <p className="text-sm text-destructive">{errorMessage}</p>}
+            </div>
+          )
+
+        case 'COUNTRY_SELECT':
+          return (
+            <div key={field.id} className="space-y-2">
+              <Label>
+                {field.label || 'Country'}
+                {field.required && <span className="text-destructive ml-1">*</span>}
+              </Label>
+              <Controller
+                name={field.name}
+                control={control}
+                rules={{ required: field.required ? 'Please select a country' : false }}
+                render={({ field: f }) => (
+                  <Select value={f.value} onValueChange={f.onChange}>
+                    <SelectTrigger>
+                      <SelectValue placeholder="Select country" />
+                    </SelectTrigger>
+                    <SelectContent>
+                      {COUNTRIES.map((country) => (
+                        <SelectItem key={country} value={country}>
+                          {country}
+                        </SelectItem>
+                      ))}
+                    </SelectContent>
+                  </Select>
+                )}
+              />
+              {errorMessage && <p className="text-sm text-destructive">{errorMessage}</p>}
+            </div>
+          )
+
+        case 'GDPR_CONSENT':
+          return (
+            <div key={field.id} className="space-y-4">
+              <div className="p-4 bg-muted rounded-lg text-sm">
+                <p className="font-medium mb-2">Terms & Conditions</p>
+                <p className="text-muted-foreground">
+                  By submitting this application, you agree to our terms of service and privacy policy.
+                  Your data will be processed in accordance with GDPR regulations.
+                </p>
+              </div>
+              <Controller
+                name={field.name}
+                control={control}
+                rules={{
+                  validate: (value) => value === true || 'You must accept the terms and conditions'
+                }}
+                render={({ field: f }) => (
+                  <div className="flex items-start space-x-3">
+                    <Checkbox
+                      id={field.name}
+                      checked={f.value || false}
+                      onCheckedChange={f.onChange}
+                    />
+                    <Label htmlFor={field.name} className="font-normal leading-tight cursor-pointer">
+                      I accept the terms and conditions and consent to the processing of my data
+                      <span className="text-destructive ml-1">*</span>
+                    </Label>
+                  </div>
+                )}
+              />
+              {errorMessage && <p className="text-sm text-destructive">{errorMessage}</p>}
+            </div>
+          )
+
+        default:
+          break
+      }
+    }
+
+    // Standard field types
+    switch (field.fieldType) {
+      case 'TEXT':
+      case 'EMAIL':
+      case 'PHONE':
+      case 'URL':
+        return (
+          <div key={field.id} className={cn('space-y-2', field.width === 'half' && 'col-span-1')}>
+            <Label htmlFor={field.name}>
+              {field.label}
+              {field.required && <span className="text-destructive ml-1">*</span>}
+            </Label>
+            {field.description && (
+              <p className="text-xs text-muted-foreground">{field.description}</p>
+            )}
+            <Controller
+              name={field.name}
+              control={control}
+              rules={{
+                required: field.required ? `${field.label} is required` : false,
+                minLength: field.minLength ? { value: field.minLength, message: `Minimum ${field.minLength} characters` } : undefined,
+                maxLength: field.maxLength ? { value: field.maxLength, message: `Maximum ${field.maxLength} characters` } : undefined,
+                pattern: field.fieldType === 'EMAIL' ? { value: /^\S+@\S+$/i, message: 'Invalid email address' } : undefined,
+              }}
+              render={({ field: f }) => (
+                <Input
+                  id={field.name}
+                  type={field.fieldType === 'EMAIL' ? 'email' : field.fieldType === 'URL' ? 'url' : 'text'}
+                  placeholder={field.placeholder || undefined}
+                  value={f.value || ''}
+                  onChange={f.onChange}
+                />
+              )}
+            />
+            {errorMessage && <p className="text-sm text-destructive">{errorMessage}</p>}
+          </div>
+        )
+
+      case 'TEXTAREA':
+        return (
+          <div key={field.id} className="space-y-2">
+            <Label htmlFor={field.name}>
+              {field.label}
+              {field.required && <span className="text-destructive ml-1">*</span>}
+            </Label>
+            {field.description && (
+              <p className="text-xs text-muted-foreground">{field.description}</p>
+            )}
+            <Controller
+              name={field.name}
+              control={control}
+              rules={{
+                required: field.required ? `${field.label} is required` : false,
+                minLength: field.minLength ? { value: field.minLength, message: `Minimum ${field.minLength} characters` } : undefined,
+                maxLength: field.maxLength ? { value: field.maxLength, message: `Maximum ${field.maxLength} characters` } : undefined,
+              }}
+              render={({ field: f }) => (
+                <Textarea
+                  id={field.name}
+                  placeholder={field.placeholder || undefined}
+                  rows={4}
+                  value={f.value || ''}
+                  onChange={f.onChange}
+                />
+              )}
+            />
+            {errorMessage && <p className="text-sm text-destructive">{errorMessage}</p>}
+          </div>
+        )
+
+      case 'SELECT':
+        const options = (field.optionsJson as Array<{ value: string; label: string }>) || []
+        return (
+          <div key={field.id} className={cn('space-y-2', field.width === 'half' && 'col-span-1')}>
+            <Label htmlFor={field.name}>
+              {field.label}
+              {field.required && <span className="text-destructive ml-1">*</span>}
+            </Label>
+            <Controller
+              name={field.name}
+              control={control}
+              rules={{ required: field.required ? `${field.label} is required` : false }}
+              render={({ field: f }) => (
+                <Select value={f.value} onValueChange={f.onChange}>
+                  <SelectTrigger>
+                    <SelectValue placeholder={field.placeholder || 'Select an option'} />
+                  </SelectTrigger>
+                  <SelectContent>
+                    {options.map((opt) => (
+                      <SelectItem key={opt.value} value={opt.value}>
+                        {opt.label}
+                      </SelectItem>
+                    ))}
+                  </SelectContent>
+                </Select>
+              )}
+            />
+            {errorMessage && <p className="text-sm text-destructive">{errorMessage}</p>}
+          </div>
+        )
+
+      case 'CHECKBOX':
+        return (
+          <div key={field.id} className="space-y-2">
+            <Controller
+              name={field.name}
+              control={control}
+              rules={{
+                validate: field.required
+                  ? (value) => value === true || `${field.label} is required`
+                  : undefined,
+              }}
+              render={({ field: f }) => (
+                <div className="flex items-start space-x-3">
+                  <Checkbox
+                    id={field.name}
+                    checked={f.value || false}
+                    onCheckedChange={f.onChange}
+                  />
+                  <div>
+                    <Label htmlFor={field.name} className="font-normal cursor-pointer">
+                      {field.label}
+                      {field.required && <span className="text-destructive ml-1">*</span>}
+                    </Label>
+                    {field.description && (
+                      <p className="text-xs text-muted-foreground">{field.description}</p>
+                    )}
+                  </div>
+                </div>
+              )}
+            />
+            {errorMessage && <p className="text-sm text-destructive">{errorMessage}</p>}
+          </div>
+        )
+
+      case 'DATE':
+        return (
+          <div key={field.id} className={cn('space-y-2', field.width === 'half' && 'col-span-1')}>
+            <Label htmlFor={field.name}>
+              {field.label}
+              {field.required && <span className="text-destructive ml-1">*</span>}
+            </Label>
+            <Controller
+              name={field.name}
+              control={control}
+              rules={{ required: field.required ? `${field.label} is required` : false }}
+              render={({ field: f }) => (
+                <Input
+                  id={field.name}
+                  type="date"
+                  value={f.value || ''}
+                  onChange={f.onChange}
+                />
+              )}
+            />
+            {errorMessage && <p className="text-sm text-destructive">{errorMessage}</p>}
+          </div>
+        )
+
+      default:
+        return null
+    }
+  }
+
+  // Loading state
+  if (isLoading) {
+    return (
+      <div className="min-h-screen bg-gradient-to-b from-brand-blue/5 to-background">
+        <div className="max-w-2xl mx-auto px-4 py-12">
+          <div className="flex justify-center mb-8">
+            <Logo showText />
+          </div>
+          <Card>
+            <CardHeader>
+              <Skeleton className="h-8 w-64" />
+              <Skeleton className="h-4 w-full" />
+            </CardHeader>
+            <CardContent className="space-y-4">
+              {[1, 2, 3].map((i) => (
+                <div key={i} className="space-y-2">
+                  <Skeleton className="h-4 w-32" />
+                  <Skeleton className="h-10 w-full" />
+                </div>
+              ))}
+            </CardContent>
+          </Card>
+        </div>
+      </div>
+    )
+  }
+
+  // Error state
+  if (error) {
+    return (
+      <div className="min-h-screen bg-gradient-to-b from-brand-blue/5 to-background flex items-center justify-center px-4">
+        <Card className="max-w-md w-full">
+          <CardContent className="flex flex-col items-center justify-center py-12">
+            <AlertCircle className="h-12 w-12 text-destructive mb-4" />
+            <h2 className="text-xl font-semibold mb-2">Application Not Available</h2>
+            <p className="text-muted-foreground text-center">
+              {error.message}
+            </p>
+          </CardContent>
+        </Card>
+      </div>
+    )
+  }
+
+  // Success state
+  if (submitted) {
+    return (
+      <div className="min-h-screen bg-gradient-to-b from-brand-blue/5 to-background flex items-center justify-center px-4">
+        <Card className="max-w-md w-full">
+          <CardContent className="flex flex-col items-center justify-center py-12">
+            <div className="rounded-full bg-green-100 p-3 mb-4">
+              <CheckCircle className="h-8 w-8 text-green-600" />
+            </div>
+            <h2 className="text-xl font-semibold mb-2">Application Submitted!</h2>
+            <p className="text-muted-foreground text-center">
+              {confirmationMessage || 'Thank you for your submission. We will review your application and get back to you soon.'}
+            </p>
+          </CardContent>
+        </Card>
+      </div>
+    )
+  }
+
+  if (!config || steps.length === 0) {
+    return (
+      <div className="min-h-screen bg-gradient-to-b from-brand-blue/5 to-background flex items-center justify-center px-4">
+        <Card className="max-w-md w-full">
+          <CardContent className="flex flex-col items-center justify-center py-12">
+            <AlertCircle className="h-12 w-12 text-muted-foreground mb-4" />
+            <h2 className="text-xl font-semibold mb-2">Form Not Configured</h2>
+            <p className="text-muted-foreground text-center">
+              This application form has not been configured yet.
+            </p>
+          </CardContent>
+        </Card>
+      </div>
+    )
+  }
+
+  return (
+    <div className="min-h-screen bg-gradient-to-b from-brand-blue/5 to-background">
+      <div className="max-w-2xl mx-auto px-4 py-12">
+        {/* Header */}
+        <div className="flex justify-center mb-8">
+          <Logo showText />
+        </div>
+
+        {/* Progress */}
+        <div className="mb-8">
+          <div className="flex items-center justify-between text-sm text-muted-foreground mb-2">
+            <span>Step {currentStepIndex + 1} of {steps.length}</span>
+            <span>{Math.round(progress)}% complete</span>
+          </div>
+          <Progress value={progress} className="h-2" />
+
+          {/* Step indicators */}
+          <div className="flex justify-between mt-4">
+            {steps.map((step, index) => (
+              <div
+                key={step.id}
+                className={cn(
+                  'flex items-center justify-center w-8 h-8 rounded-full text-sm font-medium transition-colors',
+                  index < currentStepIndex
+                    ? 'bg-primary text-primary-foreground'
+                    : index === currentStepIndex
+                    ? 'bg-primary text-primary-foreground ring-4 ring-primary/20'
+                    : 'bg-muted text-muted-foreground'
+                )}
+              >
+                {index < currentStepIndex ? <Check className="h-4 w-4" /> : index + 1}
+              </div>
+            ))}
+          </div>
+        </div>
+
+        {/* Form Card */}
+        <Card>
+          <CardHeader>
+            <CardTitle>{currentStep?.title}</CardTitle>
+            {currentStep?.description && (
+              <CardDescription>{currentStep.description}</CardDescription>
+            )}
+          </CardHeader>
+          <CardContent>
+            <form onSubmit={(e) => { e.preventDefault(); goToNextStep(); }}>
+              <div className="grid grid-cols-2 gap-6">
+                {currentStep?.fields.map((field) => (
+                  <div key={field.id} className={cn(field.width === 'half' ? '' : 'col-span-full')}>
+                    {renderField(field)}
+                  </div>
+                ))}
+              </div>
+            </form>
+          </CardContent>
+          <CardFooter className="flex justify-between border-t pt-6">
+            <Button
+              type="button"
+              variant="outline"
+              onClick={goToPrevStep}
+              disabled={currentStepIndex === 0}
+            >
+              <ChevronLeft className="mr-2 h-4 w-4" />
+              Previous
+            </Button>
+            <Button
+              type="button"
+              onClick={goToNextStep}
+              disabled={submitMutation.isPending}
+            >
+              {submitMutation.isPending ? (
+                <>
+                  <Loader2 className="mr-2 h-4 w-4 animate-spin" />
+                  Submitting...
+                </>
+              ) : isLastStep ? (
+                <>
+                  Submit Application
+                  <Check className="ml-2 h-4 w-4" />
+                </>
+              ) : (
+                <>
+                  Next
+                  <ChevronRight className="ml-2 h-4 w-4" />
+                </>
+              )}
+            </Button>
+          </CardFooter>
+        </Card>
+
+        {/* Footer */}
+        <p className="text-center text-xs text-muted-foreground mt-8">
+          {config.program?.name} {config.program?.year && `${config.program.year}`}
+        </p>
+      </div>
+    </div>
+  )
+}

src/app/api/trpc/[trpc]/route.ts

@@ -3,6 +3,10 @@ import { appRouter } from '@/server/routers/_app'
 import { createContext } from '@/server/context'
 import { checkRateLimit } from '@/lib/rate-limit'
 
+// Allow long-running operations (AI filtering, bulk imports)
+// This affects Next.js serverless functions; for self-hosted, Nginx timeout also matters
+export const maxDuration = 300 // 5 minutes
+
 const RATE_LIMIT = 100 // requests per window
 const RATE_WINDOW_MS = 60 * 1000 // 1 minute
 

src/components/layouts/admin-sidebar.tsx

@@ -91,8 +91,8 @@ const navigation = [
     icon: Handshake,
   },
   {
-    name: 'Forms',
-    href: '/admin/forms' as const,
+    name: 'Onboarding',
+    href: '/admin/onboarding' as const,
     icon: FileText,
   },
 ]

src/components/ui/calendar.tsx

@@ -0,0 +1,72 @@
+'use client'
+
+import * as React from 'react'
+import { ChevronLeft, ChevronRight } from 'lucide-react'
+import { DayPicker } from 'react-day-picker'
+
+import { cn } from '@/lib/utils'
+import { buttonVariants } from '@/components/ui/button'
+
+export type CalendarProps = React.ComponentProps<typeof DayPicker>
+
+function Calendar({
+  className,
+  classNames,
+  showOutsideDays = true,
+  ...props
+}: CalendarProps) {
+  return (
+    <DayPicker
+      showOutsideDays={showOutsideDays}
+      className={cn('p-3', className)}
+      classNames={{
+        months: 'flex flex-col sm:flex-row space-y-4 sm:space-x-4 sm:space-y-0',
+        month: 'space-y-4',
+        month_caption: 'flex justify-center pt-1 relative items-center',
+        caption_label: 'text-sm font-medium',
+        nav: 'space-x-1 flex items-center',
+        button_previous: cn(
+          buttonVariants({ variant: 'outline' }),
+          'h-7 w-7 bg-transparent p-0 opacity-50 hover:opacity-100 absolute left-1'
+        ),
+        button_next: cn(
+          buttonVariants({ variant: 'outline' }),
+          'h-7 w-7 bg-transparent p-0 opacity-50 hover:opacity-100 absolute right-1'
+        ),
+        month_grid: 'w-full border-collapse space-y-1',
+        weekdays: 'flex',
+        weekday:
+          'text-muted-foreground rounded-md w-9 font-normal text-[0.8rem]',
+        week: 'flex w-full mt-2',
+        day: 'h-9 w-9 text-center text-sm p-0 relative [&:has([aria-selected].day-range-end)]:rounded-r-md [&:has([aria-selected].day-outside)]:bg-accent/50 [&:has([aria-selected])]:bg-accent first:[&:has([aria-selected])]:rounded-l-md last:[&:has([aria-selected])]:rounded-r-md focus-within:relative focus-within:z-20',
+        day_button: cn(
+          buttonVariants({ variant: 'ghost' }),
+          'h-9 w-9 p-0 font-normal aria-selected:opacity-100'
+        ),
+        range_end: 'day-range-end',
+        selected:
+          'bg-primary text-primary-foreground hover:bg-primary hover:text-primary-foreground focus:bg-primary focus:text-primary-foreground',
+        today: 'bg-accent text-accent-foreground',
+        outside:
+          'day-outside text-muted-foreground aria-selected:bg-accent/50 aria-selected:text-muted-foreground',
+        disabled: 'text-muted-foreground opacity-50',
+        range_middle:
+          'aria-selected:bg-accent aria-selected:text-accent-foreground',
+        hidden: 'invisible',
+        ...classNames,
+      }}
+      components={{
+        Chevron: ({ orientation }) =>
+          orientation === 'left' ? (
+            <ChevronLeft className="h-4 w-4" />
+          ) : (
+            <ChevronRight className="h-4 w-4" />
+          ),
+      }}
+      {...props}
+    />
+  )
+}
+Calendar.displayName = 'Calendar'
+
+export { Calendar }

src/components/ui/datetime-picker.tsx

@@ -0,0 +1,192 @@
+'use client'
+
+import * as React from 'react'
+import { format, setHours, setMinutes } from 'date-fns'
+import { CalendarIcon, Clock } from 'lucide-react'
+
+import { cn } from '@/lib/utils'
+import { Button } from '@/components/ui/button'
+import { Calendar } from '@/components/ui/calendar'
+import {
+  Popover,
+  PopoverContent,
+  PopoverTrigger,
+} from '@/components/ui/popover'
+import {
+  Select,
+  SelectContent,
+  SelectItem,
+  SelectTrigger,
+  SelectValue,
+} from '@/components/ui/select'
+
+interface DateTimePickerProps {
+  value?: Date | null
+  onChange?: (date: Date | null) => void
+  placeholder?: string
+  disabled?: boolean
+  className?: string
+  /** If true, only shows date picker without time */
+  dateOnly?: boolean
+  /** If true, allows clearing the value */
+  clearable?: boolean
+}
+
+// Generate hour options (00-23)
+const hours = Array.from({ length: 24 }, (_, i) => i)
+
+// Generate minute options (00, 15, 30, 45) for easier selection
+const minutes = [0, 15, 30, 45]
+
+export function DateTimePicker({
+  value,
+  onChange,
+  placeholder = 'Select date and time',
+  disabled = false,
+  className,
+  dateOnly = false,
+  clearable = true,
+}: DateTimePickerProps) {
+  const [open, setOpen] = React.useState(false)
+  const [selectedDate, setSelectedDate] = React.useState<Date | undefined>(
+    value ?? undefined
+  )
+
+  // Sync internal state with external value
+  React.useEffect(() => {
+    setSelectedDate(value ?? undefined)
+  }, [value])
+
+  const handleDateSelect = (date: Date | undefined) => {
+    if (!date) {
+      setSelectedDate(undefined)
+      onChange?.(null)
+      return
+    }
+
+    // Preserve time from previous selection or use noon as default
+    const newDate = selectedDate
+      ? setHours(setMinutes(date, selectedDate.getMinutes()), selectedDate.getHours())
+      : setHours(setMinutes(date, 0), 12) // Default to noon
+
+    setSelectedDate(newDate)
+    onChange?.(newDate)
+  }
+
+  const handleTimeChange = (type: 'hour' | 'minute', valueStr: string) => {
+    if (!selectedDate) return
+
+    const numValue = parseInt(valueStr, 10)
+    let newDate: Date
+
+    if (type === 'hour') {
+      newDate = setHours(selectedDate, numValue)
+    } else {
+      newDate = setMinutes(selectedDate, numValue)
+    }
+
+    setSelectedDate(newDate)
+    onChange?.(newDate)
+  }
+
+  const handleClear = (e: React.MouseEvent) => {
+    e.stopPropagation()
+    setSelectedDate(undefined)
+    onChange?.(null)
+  }
+
+  const formatDisplayDate = (date: Date) => {
+    if (dateOnly) {
+      return format(date, 'MMM d, yyyy')
+    }
+    return format(date, 'MMM d, yyyy HH:mm')
+  }
+
+  return (
+    <Popover open={open} onOpenChange={setOpen}>
+      <PopoverTrigger asChild>
+        <Button
+          variant="outline"
+          disabled={disabled}
+          className={cn(
+            'w-full justify-start text-left font-normal',
+            !selectedDate && 'text-muted-foreground',
+            className
+          )}
+        >
+          <CalendarIcon className="mr-2 h-4 w-4" />
+          {selectedDate ? formatDisplayDate(selectedDate) : placeholder}
+          {clearable && selectedDate && (
+            <span
+              role="button"
+              tabIndex={0}
+              className="ml-auto text-muted-foreground hover:text-foreground"
+              onClick={handleClear}
+              onKeyDown={(e) => e.key === 'Enter' && handleClear(e as unknown as React.MouseEvent)}
+            >
+              ×
+            </span>
+          )}
+        </Button>
+      </PopoverTrigger>
+      <PopoverContent className="w-auto p-0" align="start">
+        <div className="flex flex-col">
+          <Calendar
+            mode="single"
+            selected={selectedDate}
+            onSelect={handleDateSelect}
+            initialFocus
+          />
+
+          {!dateOnly && (
+            <div className="border-t p-3">
+              <div className="flex items-center gap-2">
+                <Clock className="h-4 w-4 text-muted-foreground" />
+                <span className="text-sm text-muted-foreground">Time:</span>
+                <Select
+                  value={selectedDate ? String(selectedDate.getHours()) : undefined}
+                  onValueChange={(v) => handleTimeChange('hour', v)}
+                  disabled={!selectedDate}
+                >
+                  <SelectTrigger className="w-[70px]">
+                    <SelectValue placeholder="HH" />
+                  </SelectTrigger>
+                  <SelectContent>
+                    {hours.map((hour) => (
+                      <SelectItem key={hour} value={String(hour)}>
+                        {String(hour).padStart(2, '0')}
+                      </SelectItem>
+                    ))}
+                  </SelectContent>
+                </Select>
+                <span className="text-muted-foreground">:</span>
+                <Select
+                  value={selectedDate ? String(selectedDate.getMinutes()) : undefined}
+                  onValueChange={(v) => handleTimeChange('minute', v)}
+                  disabled={!selectedDate}
+                >
+                  <SelectTrigger className="w-[70px]">
+                    <SelectValue placeholder="MM" />
+                  </SelectTrigger>
+                  <SelectContent>
+                    {minutes.map((minute) => (
+                      <SelectItem key={minute} value={String(minute)}>
+                        {String(minute).padStart(2, '0')}
+                      </SelectItem>
+                    ))}
+                  </SelectContent>
+                </Select>
+              </div>
+              {selectedDate && (
+                <p className="mt-2 text-xs text-muted-foreground">
+                  Selected: {format(selectedDate, 'EEEE, MMMM d, yyyy')} at{' '}
+                  {format(selectedDate, 'HH:mm')}
+                </p>
+              )}
+            </div>
+          )}
+        </div>
+      </PopoverContent>
+    </Popover>
+  )
+}

src/lib/email.ts

@@ -470,6 +470,98 @@ Together for a healthier ocean.
   }
 }
 
+/**
+ * Generate application confirmation email template
+ */
+function getApplicationConfirmationTemplate(
+  name: string,
+  projectName: string,
+  programName: string,
+  customMessage?: string
+): EmailTemplate {
+  const greeting = name ? `Hello ${name},` : 'Hello,'
+
+  const customMessageHtml = customMessage
+    ? `<div style="color: ${BRAND.textDark}; font-size: 15px; line-height: 1.7; margin: 20px 0; padding: 20px; background-color: ${BRAND.lightGray}; border-radius: 8px;">${customMessage.replace(/\n/g, '<br>')}</div>`
+    : ''
+
+  const content = `
+    ${sectionTitle(greeting)}
+    ${paragraph(`Thank you for submitting your application to <strong style="color: ${BRAND.darkBlue};">${programName}</strong>!`)}
+    ${infoBox(`Your project "<strong>${projectName}</strong>" has been successfully received.`, 'success')}
+    ${customMessageHtml}
+    ${paragraph('Our team will review your submission and get back to you soon. In the meantime, if you have any questions, please don\'t hesitate to reach out.')}
+    <p style="color: ${BRAND.textMuted}; margin: 24px 0 0 0; font-size: 13px; text-align: center;">
+      You will receive email updates about your application status.
+    </p>
+  `
+
+  return {
+    subject: `Application Received - ${projectName}`,
+    html: getEmailWrapper(content),
+    text: `
+${greeting}
+
+Thank you for submitting your application to ${programName}!
+
+Your project "${projectName}" has been successfully received.
+
+${customMessage || ''}
+
+Our team will review your submission and get back to you soon. In the meantime, if you have any questions, please don't hesitate to reach out.
+
+---
+Monaco Ocean Protection Challenge
+Together for a healthier ocean.
+    `,
+  }
+}
+
+/**
+ * Generate team member invite email template
+ */
+function getTeamMemberInviteTemplate(
+  name: string,
+  projectName: string,
+  teamLeadName: string,
+  inviteUrl: string
+): EmailTemplate {
+  const greeting = name ? `Hello ${name},` : 'Hello,'
+
+  const content = `
+    ${sectionTitle(greeting)}
+    ${paragraph(`<strong>${teamLeadName}</strong> has invited you to join their team for the project "<strong style="color: ${BRAND.darkBlue};">${projectName}</strong>" on the Monaco Ocean Protection Challenge platform.`)}
+    ${paragraph('Click the button below to accept the invitation and set up your account.')}
+    ${ctaButton(inviteUrl, 'Accept Invitation')}
+    ${infoBox('This invitation link will expire in 30 days.', 'info')}
+    <p style="color: ${BRAND.textMuted}; margin: 24px 0 0 0; font-size: 13px; text-align: center;">
+      If you weren't expecting this invitation, you can safely ignore this email.
+    </p>
+  `
+
+  return {
+    subject: `You've been invited to join "${projectName}"`,
+    html: getEmailWrapper(content),
+    text: `
+${greeting}
+
+${teamLeadName} has invited you to join their team for the project "${projectName}" on the Monaco Ocean Protection Challenge platform.
+
+Click the link below to accept the invitation and set up your account:
+
+${inviteUrl}
+
+This invitation link will expire in 30 days.
+
+If you weren't expecting this invitation, you can safely ignore this email.
+
+---
+Monaco Ocean Protection Challenge
+Together for a healthier ocean.
+    `,
+  }
+}
+
 // =============================================================================
 // Email Sending Functions
 // =============================================================================
@@ -634,3 +726,57 @@ export async function verifyEmailConnection(): Promise<boolean> {
     return false
   }
 }
+
+/**
+ * Send application confirmation email to applicant
+ */
+export async function sendApplicationConfirmationEmail(
+  email: string,
+  applicantName: string,
+  projectName: string,
+  programName: string,
+  customMessage?: string
+): Promise<void> {
+  const template = getApplicationConfirmationTemplate(
+    applicantName,
+    projectName,
+    programName,
+    customMessage
+  )
+  const { transporter, from } = await getTransporter()
+
+  await transporter.sendMail({
+    from,
+    to: email,
+    subject: template.subject,
+    text: template.text,
+    html: template.html,
+  })
+}
+
+/**
+ * Send team member invite email
+ */
+export async function sendTeamMemberInviteEmail(
+  email: string,
+  memberName: string,
+  projectName: string,
+  teamLeadName: string,
+  inviteUrl: string
+): Promise<void> {
+  const template = getTeamMemberInviteTemplate(
+    memberName,
+    projectName,
+    teamLeadName,
+    inviteUrl
+  )
+  const { transporter, from } = await getTransporter()
+
+  await transporter.sendMail({
+    from,
+    to: email,
+    subject: template.subject,
+    text: template.text,
+    html: template.html,
+  })
+}

src/server/routers/_app.ts

@@ -16,6 +16,7 @@ import { partnerRouter } from './partner'
 import { notionImportRouter } from './notion-import'
 import { typeformImportRouter } from './typeform-import'
 import { applicationFormRouter } from './applicationForm'
+import { onboardingRouter } from './onboarding'
 // Phase 2B routers
 import { tagRouter } from './tag'
 import { applicantRouter } from './applicant'
@@ -51,6 +52,7 @@ export const appRouter = router({
   notionImport: notionImportRouter,
   typeformImport: typeformImportRouter,
   applicationForm: applicationFormRouter,
+  onboarding: onboardingRouter,
   // Phase 2B routers
   tag: tagRouter,
   applicant: applicantRouter,

src/server/routers/applicationForm.ts

@@ -28,6 +28,16 @@ const fieldTypeEnum = z.enum([
   'INSTRUCTIONS',
 ])
 
+// Special field type enum
+const specialFieldTypeEnum = z.enum([
+  'TEAM_MEMBERS',
+  'COMPETITION_CATEGORY',
+  'OCEAN_ISSUE',
+  'FILE_UPLOAD',
+  'GDPR_CONSENT',
+  'COUNTRY_SELECT',
+])
+
 // Field input schema
 const fieldInputSchema = z.object({
   fieldType: fieldTypeEnum,
@@ -52,6 +62,25 @@ const fieldInputSchema = z.object({
     .optional(),
   sortOrder: z.number().int().default(0),
   width: z.enum(['full', 'half']).default('full'),
+  // Onboarding-specific fields
+  stepId: z.string().optional(),
+  projectMapping: z.string().optional(),
+  specialType: specialFieldTypeEnum.optional(),
+})
+
+// Step input schema
+const stepInputSchema = z.object({
+  name: z.string().min(1).max(100),
+  title: z.string().min(1).max(255),
+  description: z.string().optional(),
+  isOptional: z.boolean().default(false),
+  conditionJson: z
+    .object({
+      fieldId: z.string(),
+      operator: z.enum(['equals', 'not_equals', 'contains', 'not_empty']),
+      value: z.string().optional(),
+    })
+    .optional(),
 })
 
 export const applicationFormRouter = router({
@@ -101,7 +130,7 @@ export const applicationFormRouter = router({
     }),
 
   /**
-   * Get a single form by ID (admin view with all fields)
+   * Get a single form by ID (admin view with all fields and steps)
    */
   get: adminProcedure
     .input(z.object({ id: z.string() }))
@@ -110,7 +139,12 @@ export const applicationFormRouter = router({
         where: { id: input.id },
         include: {
           program: { select: { id: true, name: true, year: true } },
+          round: { select: { id: true, name: true, slug: true } },
           fields: { orderBy: { sortOrder: 'asc' } },
+          steps: {
+            orderBy: { sortOrder: 'asc' },
+            include: { fields: { orderBy: { sortOrder: 'asc' } } },
+          },
           _count: { select: { submissions: true } },
         },
       })
@@ -315,7 +349,7 @@ export const applicationFormRouter = router({
     }),
 
   /**
-   * Add a field to a form
+   * Add a field to a form (or step)
    */
   addField: adminProcedure
     .input(
@@ -325,19 +359,28 @@ export const applicationFormRouter = router({
       })
     )
     .mutation(async ({ ctx, input }) => {
-      // Get max sort order
+      // Get max sort order (within the step if specified, otherwise form-wide)
+      const whereClause = input.field.stepId
+        ? { stepId: input.field.stepId }
+        : { formId: input.formId, stepId: null }
+
       const maxOrder = await ctx.prisma.applicationFormField.aggregate({
-        where: { formId: input.formId },
+        where: whereClause,
         _max: { sortOrder: true },
       })
 
+      const { stepId, projectMapping, specialType, ...restField } = input.field
+
       const field = await ctx.prisma.applicationFormField.create({
         data: {
           formId: input.formId,
-          ...input.field,
-          sortOrder: input.field.sortOrder ?? (maxOrder._max.sortOrder ?? 0) + 1,
-          optionsJson: input.field.optionsJson ?? undefined,
-          conditionJson: input.field.conditionJson ?? undefined,
+          ...restField,
+          sortOrder: restField.sortOrder ?? (maxOrder._max.sortOrder ?? 0) + 1,
+          optionsJson: restField.optionsJson ?? undefined,
+          conditionJson: restField.conditionJson ?? undefined,
+          stepId: stepId ?? undefined,
+          projectMapping: projectMapping ?? undefined,
+          specialType: specialType ?? undefined,
         },
       })
 
@@ -355,12 +398,18 @@ export const applicationFormRouter = router({
       })
     )
     .mutation(async ({ ctx, input }) => {
+      const { stepId, projectMapping, specialType, ...restField } = input.field
+
       const field = await ctx.prisma.applicationFormField.update({
         where: { id: input.id },
         data: {
-          ...input.field,
-          optionsJson: input.field.optionsJson ?? undefined,
-          conditionJson: input.field.conditionJson ?? undefined,
+          ...restField,
+          optionsJson: restField.optionsJson ?? undefined,
+          conditionJson: restField.conditionJson ?? undefined,
+          // Handle nullable fields explicitly
+          stepId: stepId === undefined ? undefined : stepId,
+          projectMapping: projectMapping === undefined ? undefined : projectMapping,
+          specialType: specialType === undefined ? undefined : specialType,
         },
       })
 
@@ -733,6 +782,248 @@ export const applicationFormRouter = router({
       return newForm
     }),
 
+  // ===========================================================================
+  // ONBOARDING STEP MANAGEMENT
+  // ===========================================================================
+
+  /**
+   * Create a new step in a form
+   */
+  createStep: adminProcedure
+    .input(
+      z.object({
+        formId: z.string(),
+        step: stepInputSchema,
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      // Get max sort order
+      const maxOrder = await ctx.prisma.onboardingStep.aggregate({
+        where: { formId: input.formId },
+        _max: { sortOrder: true },
+      })
+
+      const step = await ctx.prisma.onboardingStep.create({
+        data: {
+          formId: input.formId,
+          ...input.step,
+          sortOrder: (maxOrder._max.sortOrder ?? -1) + 1,
+          conditionJson: input.step.conditionJson ?? undefined,
+        },
+      })
+
+      return step
+    }),
+
+  /**
+   * Update a step
+   */
+  updateStep: adminProcedure
+    .input(
+      z.object({
+        id: z.string(),
+        step: stepInputSchema.partial(),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      const step = await ctx.prisma.onboardingStep.update({
+        where: { id: input.id },
+        data: {
+          ...input.step,
+          conditionJson: input.step.conditionJson ?? undefined,
+        },
+      })
+
+      return step
+    }),
+
+  /**
+   * Delete a step (fields will have stepId set to null)
+   */
+  deleteStep: adminProcedure
+    .input(z.object({ id: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      return ctx.prisma.onboardingStep.delete({
+        where: { id: input.id },
+      })
+    }),
+
+  /**
+   * Reorder steps
+   */
+  reorderSteps: adminProcedure
+    .input(
+      z.object({
+        formId: z.string(),
+        stepIds: z.array(z.string()),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      await ctx.prisma.$transaction(
+        input.stepIds.map((id, index) =>
+          ctx.prisma.onboardingStep.update({
+            where: { id },
+            data: { sortOrder: index },
+          })
+        )
+      )
+
+      return { success: true }
+    }),
+
+  /**
+   * Move a field to a different step
+   */
+  moveFieldToStep: adminProcedure
+    .input(
+      z.object({
+        fieldId: z.string(),
+        stepId: z.string().nullable(),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      const field = await ctx.prisma.applicationFormField.update({
+        where: { id: input.fieldId },
+        data: { stepId: input.stepId },
+      })
+
+      return field
+    }),
+
+  /**
+   * Update email settings for a form
+   */
+  updateEmailSettings: adminProcedure
+    .input(
+      z.object({
+        formId: z.string(),
+        sendConfirmationEmail: z.boolean().optional(),
+        sendTeamInviteEmails: z.boolean().optional(),
+        confirmationEmailSubject: z.string().optional().nullable(),
+        confirmationEmailBody: z.string().optional().nullable(),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      const { formId, ...data } = input
+
+      const form = await ctx.prisma.applicationForm.update({
+        where: { id: formId },
+        data,
+      })
+
+      // Audit log
+      await ctx.prisma.auditLog.create({
+        data: {
+          userId: ctx.user.id,
+          action: 'UPDATE_EMAIL_SETTINGS',
+          entityType: 'ApplicationForm',
+          entityId: formId,
+          detailsJson: data,
+          ipAddress: ctx.ip,
+          userAgent: ctx.userAgent,
+        },
+      })
+
+      return form
+    }),
+
+  /**
+   * Link a form to a round (for onboarding forms that create projects)
+   */
+  linkToRound: adminProcedure
+    .input(
+      z.object({
+        formId: z.string(),
+        roundId: z.string().nullable(),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      // Check if another form is already linked to this round
+      if (input.roundId) {
+        const existing = await ctx.prisma.applicationForm.findFirst({
+          where: {
+            roundId: input.roundId,
+            NOT: { id: input.formId },
+          },
+        })
+        if (existing) {
+          throw new TRPCError({
+            code: 'CONFLICT',
+            message: 'Another form is already linked to this round',
+          })
+        }
+      }
+
+      const form = await ctx.prisma.applicationForm.update({
+        where: { id: input.formId },
+        data: { roundId: input.roundId },
+      })
+
+      // Audit log
+      await ctx.prisma.auditLog.create({
+        data: {
+          userId: ctx.user.id,
+          action: 'LINK_TO_ROUND',
+          entityType: 'ApplicationForm',
+          entityId: input.formId,
+          detailsJson: { roundId: input.roundId },
+          ipAddress: ctx.ip,
+          userAgent: ctx.userAgent,
+        },
+      })
+
+      return form
+    }),
+
+  /**
+   * Get form with steps for onboarding builder
+   */
+  getForBuilder: adminProcedure
+    .input(z.object({ id: z.string() }))
+    .query(async ({ ctx, input }) => {
+      return ctx.prisma.applicationForm.findUniqueOrThrow({
+        where: { id: input.id },
+        include: {
+          program: { select: { id: true, name: true, year: true } },
+          round: { select: { id: true, name: true, slug: true, programId: true } },
+          steps: {
+            orderBy: { sortOrder: 'asc' },
+            include: {
+              fields: { orderBy: { sortOrder: 'asc' } },
+            },
+          },
+          fields: {
+            where: { stepId: null },
+            orderBy: { sortOrder: 'asc' },
+          },
+          _count: { select: { submissions: true } },
+        },
+      })
+    }),
+
+  /**
+   * Get available rounds for linking
+   */
+  getAvailableRounds: adminProcedure
+    .input(z.object({ programId: z.string().optional() }))
+    .query(async ({ ctx, input }) => {
+      // Get rounds that don't have a linked form yet
+      return ctx.prisma.round.findMany({
+        where: {
+          ...(input.programId ? { programId: input.programId } : {}),
+          applicationForm: null,
+        },
+        select: {
+          id: true,
+          name: true,
+          slug: true,
+          status: true,
+          program: { select: { id: true, name: true, year: true } },
+        },
+        orderBy: [{ program: { year: 'desc' } }, { sortOrder: 'asc' }],
+      })
+    }),
+
   /**
    * Get form statistics
    */

src/server/routers/filtering.ts

@@ -1,10 +1,140 @@
 import { z } from 'zod'
 import { TRPCError } from '@trpc/server'
-import { Prisma } from '@prisma/client'
+import { Prisma, PrismaClient } from '@prisma/client'
 import { router, adminProcedure, protectedProcedure } from '../trpc'
-import { executeFilteringRules } from '../services/ai-filtering'
+import { executeFilteringRules, type ProgressCallback } from '../services/ai-filtering'
 import { logAudit } from '../utils/audit'
 import { isOpenAIConfigured, testOpenAIConnection } from '@/lib/openai'
+import { prisma } from '@/lib/prisma'
+
+// Background job execution function
+async function runFilteringJob(jobId: string, roundId: string, userId: string) {
+  try {
+    // Update job to running
+    await prisma.filteringJob.update({
+      where: { id: jobId },
+      data: { status: 'RUNNING', startedAt: new Date() },
+    })
+
+    // Get rules
+    const rules = await prisma.filteringRule.findMany({
+      where: { roundId },
+      orderBy: { priority: 'asc' },
+    })
+
+    // Get projects
+    const roundProjectEntries = await prisma.roundProject.findMany({
+      where: { roundId },
+      include: {
+        project: {
+          include: {
+            files: {
+              select: { id: true, fileName: true, fileType: true },
+            },
+          },
+        },
+      },
+    })
+    const projects = roundProjectEntries.map((rp) => rp.project)
+
+    // Calculate batch info
+    const BATCH_SIZE = 20
+    const totalBatches = Math.ceil(projects.length / BATCH_SIZE)
+
+    await prisma.filteringJob.update({
+      where: { id: jobId },
+      data: { totalProjects: projects.length, totalBatches },
+    })
+
+    // Progress callback
+    const onProgress: ProgressCallback = async (progress) => {
+      await prisma.filteringJob.update({
+        where: { id: jobId },
+        data: {
+          currentBatch: progress.currentBatch,
+          processedCount: progress.processedCount,
+        },
+      })
+    }
+
+    // Execute rules
+    const results = await executeFilteringRules(rules, projects, userId, roundId, onProgress)
+
+    // Count outcomes
+    const passedCount = results.filter((r) => r.outcome === 'PASSED').length
+    const filteredCount = results.filter((r) => r.outcome === 'FILTERED_OUT').length
+    const flaggedCount = results.filter((r) => r.outcome === 'FLAGGED').length
+
+    // Upsert results
+    await prisma.$transaction(
+      results.map((r) =>
+        prisma.filteringResult.upsert({
+          where: {
+            roundId_projectId: {
+              roundId,
+              projectId: r.projectId,
+            },
+          },
+          create: {
+            roundId,
+            projectId: r.projectId,
+            outcome: r.outcome,
+            ruleResultsJson: r.ruleResults as unknown as Prisma.InputJsonValue,
+            aiScreeningJson: (r.aiScreeningJson ?? Prisma.JsonNull) as Prisma.InputJsonValue,
+          },
+          update: {
+            outcome: r.outcome,
+            ruleResultsJson: r.ruleResults as unknown as Prisma.InputJsonValue,
+            aiScreeningJson: (r.aiScreeningJson ?? Prisma.JsonNull) as Prisma.InputJsonValue,
+            overriddenBy: null,
+            overriddenAt: null,
+            overrideReason: null,
+            finalOutcome: null,
+          },
+        })
+      )
+    )
+
+    // Mark job as completed
+    await prisma.filteringJob.update({
+      where: { id: jobId },
+      data: {
+        status: 'COMPLETED',
+        completedAt: new Date(),
+        processedCount: projects.length,
+        passedCount,
+        filteredCount,
+        flaggedCount,
+      },
+    })
+
+    // Audit log
+    await logAudit({
+      userId,
+      action: 'UPDATE',
+      entityType: 'Round',
+      entityId: roundId,
+      detailsJson: {
+        action: 'EXECUTE_FILTERING',
+        jobId,
+        projectCount: projects.length,
+        passed: passedCount,
+        filteredOut: filteredCount,
+        flagged: flaggedCount,
+      },
+    })
+  } catch (error) {
+    console.error('[Filtering Job] Error:', error)
+    await prisma.filteringJob.update({
+      where: { id: jobId },
+      data: {
+        status: 'FAILED',
+        completedAt: new Date(),
+        errorMessage: error instanceof Error ? error.message : 'Unknown error',
+      },
+    })
+  }
+}
 
 export const filteringRouter = router({
   /**
@@ -168,7 +298,112 @@ export const filteringRouter = router({
     }),
 
   /**
-   * Execute all filtering rules against projects in a round
+   * Start a filtering job (runs in background)
+   */
+  startJob: adminProcedure
+    .input(z.object({ roundId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      // Check if there's already a running job
+      const existingJob = await ctx.prisma.filteringJob.findFirst({
+        where: { roundId: input.roundId, status: 'RUNNING' },
+      })
+      if (existingJob) {
+        throw new TRPCError({
+          code: 'CONFLICT',
+          message: 'A filtering job is already running for this round',
+        })
+      }
+
+      // Get rules
+      const rules = await ctx.prisma.filteringRule.findMany({
+        where: { roundId: input.roundId },
+        orderBy: { priority: 'asc' },
+      })
+
+      if (rules.length === 0) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'No filtering rules configured for this round',
+        })
+      }
+
+      // Check AI config if needed
+      const hasAIRules = rules.some((r) => r.ruleType === 'AI_SCREENING' && r.isActive)
+      if (hasAIRules) {
+        const aiConfigured = await isOpenAIConfigured()
+        if (!aiConfigured) {
+          throw new TRPCError({
+            code: 'PRECONDITION_FAILED',
+            message:
+              'AI screening rules require OpenAI to be configured. Go to Settings → AI to configure your API key.',
+          })
+        }
+        const testResult = await testOpenAIConnection()
+        if (!testResult.success) {
+          throw new TRPCError({
+            code: 'PRECONDITION_FAILED',
+            message: `AI configuration error: ${testResult.error}. Go to Settings → AI to fix.`,
+          })
+        }
+      }
+
+      // Count projects
+      const projectCount = await ctx.prisma.roundProject.count({
+        where: { roundId: input.roundId },
+      })
+      if (projectCount === 0) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'No projects found in this round',
+        })
+      }
+
+      // Create job
+      const job = await ctx.prisma.filteringJob.create({
+        data: {
+          roundId: input.roundId,
+          status: 'PENDING',
+          totalProjects: projectCount,
+        },
+      })
+
+      // Start background execution (non-blocking)
+      setImmediate(() => {
+        runFilteringJob(job.id, input.roundId, ctx.user.id).catch(console.error)
+      })
+
+      return { jobId: job.id, message: 'Filtering job started' }
+    }),
+
+  /**
+   * Get current job status
+   */
+  getJobStatus: protectedProcedure
+    .input(z.object({ jobId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const job = await ctx.prisma.filteringJob.findUnique({
+        where: { id: input.jobId },
+      })
+      if (!job) {
+        throw new TRPCError({ code: 'NOT_FOUND', message: 'Job not found' })
+      }
+      return job
+    }),
+
+  /**
+   * Get latest job for a round
+   */
+  getLatestJob: protectedProcedure
+    .input(z.object({ roundId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      return ctx.prisma.filteringJob.findFirst({
+        where: { roundId: input.roundId },
+        orderBy: { createdAt: 'desc' },
+      })
+    }),
+
+  /**
+   * Execute all filtering rules against projects in a round (synchronous, legacy)
    */
   executeRules: adminProcedure
     .input(z.object({ roundId: z.string() }))

src/server/routers/onboarding.ts

@@ -0,0 +1,398 @@
+import { z } from 'zod'
+import { TRPCError } from '@trpc/server'
+import { Prisma } from '@prisma/client'
+import { router, publicProcedure } from '../trpc'
+import { sendApplicationConfirmationEmail, sendTeamMemberInviteEmail } from '@/lib/email'
+import { nanoid } from 'nanoid'
+
+// Team member input for submission
+const teamMemberInputSchema = z.object({
+  name: z.string().min(1),
+  email: z.string().email().optional(),
+  title: z.string().optional(),
+  role: z.enum(['LEAD', 'MEMBER', 'ADVISOR']).default('MEMBER'),
+})
+
+export const onboardingRouter = router({
+  /**
+   * Get onboarding form configuration for public wizard
+   * Returns form + steps + fields + program info
+   */
+  getConfig: publicProcedure
+    .input(
+      z.object({
+        slug: z.string(), // Round slug or form publicSlug
+      })
+    )
+    .query(async ({ ctx, input }) => {
+      // Try to find by round slug first
+      let form = await ctx.prisma.applicationForm.findFirst({
+        where: {
+          round: { slug: input.slug },
+          status: 'PUBLISHED',
+          isPublic: true,
+        },
+        include: {
+          program: { select: { id: true, name: true, year: true } },
+          round: {
+            select: {
+              id: true,
+              name: true,
+              slug: true,
+              submissionStartDate: true,
+              submissionEndDate: true,
+              submissionDeadline: true,
+            },
+          },
+          steps: {
+            orderBy: { sortOrder: 'asc' },
+            include: {
+              fields: { orderBy: { sortOrder: 'asc' } },
+            },
+          },
+          fields: {
+            where: { stepId: null },
+            orderBy: { sortOrder: 'asc' },
+          },
+        },
+      })
+
+      // If not found by round slug, try form publicSlug
+      if (!form) {
+        form = await ctx.prisma.applicationForm.findFirst({
+          where: {
+            publicSlug: input.slug,
+            status: 'PUBLISHED',
+            isPublic: true,
+          },
+          include: {
+            program: { select: { id: true, name: true, year: true } },
+            round: {
+              select: {
+                id: true,
+                name: true,
+                slug: true,
+                submissionStartDate: true,
+                submissionEndDate: true,
+                submissionDeadline: true,
+              },
+            },
+            steps: {
+              orderBy: { sortOrder: 'asc' },
+              include: {
+                fields: { orderBy: { sortOrder: 'asc' } },
+              },
+            },
+            fields: {
+              where: { stepId: null },
+              orderBy: { sortOrder: 'asc' },
+            },
+          },
+        })
+      }
+
+      if (!form) {
+        throw new TRPCError({
+          code: 'NOT_FOUND',
+          message: 'Application form not found or not accepting submissions',
+        })
+      }
+
+      // Check submission window
+      const now = new Date()
+      const startDate = form.round?.submissionStartDate || form.opensAt
+      const endDate = form.round?.submissionEndDate || form.round?.submissionDeadline || form.closesAt
+
+      if (startDate && now < startDate) {
+        throw new TRPCError({
+          code: 'FORBIDDEN',
+          message: 'Applications are not yet open',
+        })
+      }
+
+      if (endDate && now > endDate) {
+        throw new TRPCError({
+          code: 'FORBIDDEN',
+          message: 'Applications have closed',
+        })
+      }
+
+      // Check submission limit
+      if (form.submissionLimit) {
+        const count = await ctx.prisma.applicationFormSubmission.count({
+          where: { formId: form.id },
+        })
+        if (count >= form.submissionLimit) {
+          throw new TRPCError({
+            code: 'FORBIDDEN',
+            message: 'This form has reached its submission limit',
+          })
+        }
+      }
+
+      return {
+        form: {
+          id: form.id,
+          name: form.name,
+          description: form.description,
+          confirmationMessage: form.confirmationMessage,
+        },
+        program: form.program,
+        round: form.round,
+        steps: form.steps,
+        orphanFields: form.fields, // Fields not assigned to any step
+      }
+    }),
+
+  /**
+   * Submit an application through the onboarding wizard
+   * Creates Project, TeamMembers, and sends emails
+   */
+  submit: publicProcedure
+    .input(
+      z.object({
+        formId: z.string(),
+        // Contact info
+        contactName: z.string().min(1),
+        contactEmail: z.string().email(),
+        contactPhone: z.string().optional(),
+        // Project info
+        projectName: z.string().min(1),
+        description: z.string().optional(),
+        competitionCategory: z.enum(['STARTUP', 'BUSINESS_CONCEPT']).optional(),
+        oceanIssue: z
+          .enum([
+            'POLLUTION_REDUCTION',
+            'CLIMATE_MITIGATION',
+            'TECHNOLOGY_INNOVATION',
+            'SUSTAINABLE_SHIPPING',
+            'BLUE_CARBON',
+            'HABITAT_RESTORATION',
+            'COMMUNITY_CAPACITY',
+            'SUSTAINABLE_FISHING',
+            'CONSUMER_AWARENESS',
+            'OCEAN_ACIDIFICATION',
+            'OTHER',
+          ])
+          .optional(),
+        country: z.string().optional(),
+        institution: z.string().optional(),
+        teamName: z.string().optional(),
+        wantsMentorship: z.boolean().optional(),
+        referralSource: z.string().optional(),
+        foundedAt: z.string().datetime().optional(),
+        // Team members
+        teamMembers: z.array(teamMemberInputSchema).optional(),
+        // Additional metadata (unmapped fields)
+        metadata: z.record(z.unknown()).optional(),
+        // GDPR consent
+        gdprConsent: z.boolean(),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      if (!input.gdprConsent) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'You must accept the terms and conditions to submit',
+        })
+      }
+
+      // Get form with round info
+      const form = await ctx.prisma.applicationForm.findUniqueOrThrow({
+        where: { id: input.formId },
+        include: {
+          round: true,
+          program: true,
+        },
+      })
+
+      // Verify form is accepting submissions
+      if (!form.isPublic || form.status !== 'PUBLISHED') {
+        throw new TRPCError({
+          code: 'FORBIDDEN',
+          message: 'This form is not accepting submissions',
+        })
+      }
+
+      // Check if we need a round/program for project creation
+      const programId = form.round?.programId || form.programId
+      if (!programId) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'This form is not linked to a program',
+        })
+      }
+
+      // Create or find user for contact email
+      let contactUser = await ctx.prisma.user.findUnique({
+        where: { email: input.contactEmail },
+      })
+
+      if (!contactUser) {
+        contactUser = await ctx.prisma.user.create({
+          data: {
+            email: input.contactEmail,
+            name: input.contactName,
+            role: 'APPLICANT',
+            status: 'ACTIVE',
+          },
+        })
+      }
+
+      // Create project
+      const project = await ctx.prisma.project.create({
+        data: {
+          programId,
+          title: input.projectName,
+          description: input.description,
+          teamName: input.teamName || input.projectName,
+          competitionCategory: input.competitionCategory,
+          oceanIssue: input.oceanIssue,
+          country: input.country,
+          institution: input.institution,
+          wantsMentorship: input.wantsMentorship ?? false,
+          referralSource: input.referralSource,
+          foundedAt: input.foundedAt ? new Date(input.foundedAt) : null,
+          submissionSource: 'PUBLIC_FORM',
+          submittedByEmail: input.contactEmail,
+          submittedByUserId: contactUser.id,
+          submittedAt: new Date(),
+          metadataJson: input.metadata as Prisma.InputJsonValue ?? {},
+        },
+      })
+
+      // Create RoundProject entry if form is linked to a round
+      if (form.roundId) {
+        await ctx.prisma.roundProject.create({
+          data: {
+            roundId: form.roundId,
+            projectId: project.id,
+            status: 'SUBMITTED',
+          },
+        })
+      }
+
+      // Create TeamMember for contact as LEAD
+      await ctx.prisma.teamMember.create({
+        data: {
+          projectId: project.id,
+          userId: contactUser.id,
+          role: 'LEAD',
+          title: 'Team Lead',
+        },
+      })
+
+      // Process additional team members
+      const invitePromises: Promise<void>[] = []
+
+      if (input.teamMembers && input.teamMembers.length > 0) {
+        for (const member of input.teamMembers) {
+          // Skip if same email as contact
+          if (member.email === input.contactEmail) continue
+
+          let memberUser = member.email
+            ? await ctx.prisma.user.findUnique({ where: { email: member.email } })
+            : null
+
+          if (member.email && !memberUser) {
+            // Create user with invite token
+            const inviteToken = nanoid(32)
+            const inviteTokenExpiresAt = new Date()
+            inviteTokenExpiresAt.setDate(inviteTokenExpiresAt.getDate() + 30) // 30 days
+
+            memberUser = await ctx.prisma.user.create({
+              data: {
+                email: member.email,
+                name: member.name,
+                role: 'APPLICANT',
+                status: 'INVITED',
+                inviteToken,
+                inviteTokenExpiresAt,
+              },
+            })
+
+            // Queue invite email
+            if (form.sendTeamInviteEmails) {
+              const inviteUrl = `${process.env.NEXTAUTH_URL || ''}/accept-invite?token=${inviteToken}`
+              invitePromises.push(
+                sendTeamMemberInviteEmail(
+                  member.email,
+                  member.name,
+                  input.projectName,
+                  input.contactName,
+                  inviteUrl
+                ).catch((err) => {
+                  console.error(`Failed to send invite email to ${member.email}:`, err)
+                })
+              )
+            }
+          }
+
+          // Create team member if we have a user
+          if (memberUser) {
+            await ctx.prisma.teamMember.create({
+              data: {
+                projectId: project.id,
+                userId: memberUser.id,
+                role: member.role,
+                title: member.title,
+              },
+            })
+          }
+        }
+      }
+
+      // Create form submission record
+      await ctx.prisma.applicationFormSubmission.create({
+        data: {
+          formId: input.formId,
+          email: input.contactEmail,
+          name: input.contactName,
+          dataJson: input as unknown as Prisma.InputJsonValue,
+          status: 'SUBMITTED',
+        },
+      })
+
+      // Send confirmation email
+      if (form.sendConfirmationEmail) {
+        const programName = form.program?.name || form.round?.name || 'the program'
+        try {
+          await sendApplicationConfirmationEmail(
+            input.contactEmail,
+            input.contactName,
+            input.projectName,
+            programName,
+            form.confirmationEmailBody || form.confirmationMessage || undefined
+          )
+        } catch (err) {
+          console.error('Failed to send confirmation email:', err)
+        }
+      }
+
+      // Wait for invite emails (don't block on failure)
+      await Promise.allSettled(invitePromises)
+
+      // Audit log
+      await ctx.prisma.auditLog.create({
+        data: {
+          userId: contactUser.id,
+          action: 'SUBMIT_APPLICATION',
+          entityType: 'Project',
+          entityId: project.id,
+          detailsJson: {
+            formId: input.formId,
+            projectName: input.projectName,
+            teamMemberCount: (input.teamMembers?.length || 0) + 1,
+          },
+          ipAddress: ctx.ip,
+          userAgent: ctx.userAgent,
+        },
+      })
+
+      return {
+        success: true,
+        projectId: project.id,
+        confirmationMessage: form.confirmationMessage,
+      }
+    }),
+})

src/server/services/ai-filtering.ts

@@ -22,7 +22,16 @@ import {
   type AnonymizedProjectForAI,
   type ProjectAIMapping,
 } from './anonymization'
-import type { Prisma, FileType, SubmissionSource } from '@prisma/client'
+import type { Prisma, FileType, SubmissionSource, PrismaClient } from '@prisma/client'
+
+// ─── Progress Callback Type ─────────────────────────────────────────────────
+
+export type ProgressCallback = (progress: {
+  currentBatch: number
+  totalBatches: number
+  processedCount: number
+  tokensUsed?: number
+}) => Promise<void>
 
 // ─── Types ──────────────────────────────────────────────────────────────────
 
@@ -410,7 +419,8 @@ export async function executeAIScreening(
   config: AIScreeningConfig,
   projects: ProjectForFiltering[],
   userId?: string,
-  entityId?: string
+  entityId?: string,
+  onProgress?: ProgressCallback
 ): Promise<Map<string, AIScreeningResult>> {
   const results = new Map<string, AIScreeningResult>()
 
@@ -444,13 +454,15 @@ export async function executeAIScreening(
     }
 
     let totalTokens = 0
+    const totalBatches = Math.ceil(anonymized.length / BATCH_SIZE)
 
     // Process in batches
     for (let i = 0; i < anonymized.length; i += BATCH_SIZE) {
       const batchAnon = anonymized.slice(i, i + BATCH_SIZE)
       const batchMappings = mappings.slice(i, i + BATCH_SIZE)
+      const currentBatch = Math.floor(i / BATCH_SIZE) + 1
 
-      console.log(`[AI Filtering] Processing batch ${Math.floor(i / BATCH_SIZE) + 1}/${Math.ceil(anonymized.length / BATCH_SIZE)}`)
+      console.log(`[AI Filtering] Processing batch ${currentBatch}/${totalBatches}`)
 
       const { results: batchResults, tokensUsed } = await processAIBatch(
         openai,
@@ -468,6 +480,16 @@ export async function executeAIScreening(
       for (const [id, result] of batchResults) {
         results.set(id, result)
       }
+
+      // Report progress
+      if (onProgress) {
+        await onProgress({
+          currentBatch,
+          totalBatches,
+          processedCount: Math.min((currentBatch) * BATCH_SIZE, anonymized.length),
+          tokensUsed: totalTokens,
+        })
+      }
     }
 
     console.log(`[AI Filtering] Completed. Total tokens: ${totalTokens}`)
@@ -513,7 +535,8 @@ export async function executeFilteringRules(
   rules: FilteringRuleInput[],
   projects: ProjectForFiltering[],
   userId?: string,
-  roundId?: string
+  roundId?: string,
+  onProgress?: ProgressCallback
 ): Promise<ProjectFilteringResult[]> {
   const activeRules = rules
     .filter((r) => r.isActive)
@@ -528,7 +551,7 @@ export async function executeFilteringRules(
 
   for (const aiRule of aiRules) {
     const config = aiRule.configJson as unknown as AIScreeningConfig
-    const screeningResults = await executeAIScreening(config, projects, userId, roundId)
+    const screeningResults = await executeAIScreening(config, projects, userId, roundId, onProgress)
     aiResults.set(aiRule.id, screeningResults)
   }