Auto-assign projects to first round, auto-filter on close, pipeline UX consolidation

- New projects (admin create, CSV import, public form) auto-assign to program's
  first round (by sortOrder) when no round is specified
- Closing a FILTERING round auto-starts filtering job (configurable via
  autoFilterOnClose setting, defaults to true)
- Add SUBMISSION_RECEIVED notification type for confirming submissions
- Replace separate List/Pipeline toggle with integrated pipeline view below
  the sortable round list
- Add autoFilterOnClose toggle to filtering round type settings UI

Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>

src/app/(admin)/admin/rounds/[id]/edit/page.tsx

@@ -64,6 +64,7 @@ const TEAM_NOTIFICATION_OPTIONS = [
   { value: 'ADVANCED_FINAL', label: 'Selected as Finalist', description: 'Congratulates team for being selected as finalist' },
   { value: 'NOT_SELECTED', label: 'Not Selected', description: 'Informs team they were not selected to continue' },
   { value: 'WINNER_ANNOUNCEMENT', label: 'Winner Announcement', description: 'Announces the team as a winner' },
+  { value: 'SUBMISSION_RECEIVED', label: 'Submission Received', description: 'Confirms to the team that their submission has been received' },
 ]
 
 interface PageProps {

src/app/(admin)/admin/rounds/new/page.tsx

@@ -46,6 +46,7 @@ const TEAM_NOTIFICATION_OPTIONS = [
   { value: 'ADVANCED_FINAL', label: 'Selected as Finalist', description: 'Congratulates team for being selected as finalist' },
   { value: 'NOT_SELECTED', label: 'Not Selected', description: 'Informs team they were not selected to continue' },
   { value: 'WINNER_ANNOUNCEMENT', label: 'Winner Announcement', description: 'Announces the team as a winner' },
+  { value: 'SUBMISSION_RECEIVED', label: 'Submission Received', description: 'Confirms to the team that their submission has been received' },
 ]
 
 const createRoundSchema = z.object({

src/app/(admin)/admin/rounds/page.tsx

@@ -62,9 +62,6 @@ import {
   Trash2,
   Loader2,
   GripVertical,
-  ArrowRight,
-  List,
-  GitBranchPlus,
 } from 'lucide-react'
 import { format, isPast, isFuture } from 'date-fns'
 import { cn } from '@/lib/utils'
@@ -84,7 +81,7 @@ type RoundData = {
   }
 }
 
-function RoundsContent({ viewMode }: { viewMode: 'list' | 'pipeline' }) {
+function RoundsContent() {
   const { data: programs, isLoading } = trpc.program.list.useQuery({
     includeRounds: true,
   })
@@ -110,45 +107,6 @@ function RoundsContent({ viewMode }: { viewMode: 'list' | 'pipeline' }) {
     )
   }
 
-  if (viewMode === 'pipeline') {
-    return (
-      <div className="space-y-6">
-        {programs.map((program, index) => (
-          <AnimatedCard key={program.id} index={index}>
-            <Card>
-              <CardHeader>
-                <div className="flex items-center justify-between">
-                  <div>
-                    <CardTitle className="text-lg">{program.year} Edition</CardTitle>
-                    <CardDescription>
-                      {program.name} - {program.status}
-                    </CardDescription>
-                  </div>
-                  <Button asChild>
-                    <Link href={`/admin/rounds/new?program=${program.id}`}>
-                      <Plus className="mr-2 h-4 w-4" />
-                      Add Round
-                    </Link>
-                  </Button>
-                </div>
-              </CardHeader>
-              <CardContent>
-                {(program.rounds && program.rounds.length > 0) ? (
-                  <RoundPipeline rounds={program.rounds} programName={program.name} />
-                ) : (
-                  <div className="text-center py-8 text-muted-foreground">
-                    <Calendar className="mx-auto h-8 w-8 mb-2 opacity-50" />
-                    <p>No rounds created yet</p>
-                  </div>
-                )}
-              </CardContent>
-            </Card>
-          </AnimatedCard>
-        ))}
-      </div>
-    )
-  }
-
   return (
     <div className="space-y-6">
       {programs.map((program, index) => (
@@ -271,32 +229,10 @@ function ProgramRounds({ program }: { program: any }) {
               </SortableContext>
             </DndContext>
 
-            {/* Flow visualization */}
+            {/* Pipeline visualization */}
             {rounds.length > 1 && (
               <div className="mt-6 pt-4 border-t">
-                <p className="text-xs text-muted-foreground mb-3 uppercase tracking-wide font-medium">
-                  Project Flow
-                </p>
-                <div className="flex items-center gap-2 flex-wrap">
-                  {rounds.map((round, index) => (
-                    <div key={round.id} className="flex items-center gap-2">
-                      <div className="flex items-center gap-2 bg-muted/50 rounded-lg px-3 py-1.5">
-                        <span className="inline-flex items-center justify-center w-5 h-5 rounded-full bg-primary/10 text-primary text-xs font-bold">
-                          {index}
-                        </span>
-                        <span className="text-sm font-medium truncate max-w-[120px]">
-                          {round.name}
-                        </span>
-                        <Badge variant="outline" className="text-[10px] px-1.5 py-0">
-                          {round._count?.projects || 0}
-                        </Badge>
-                      </div>
-                      {index < rounds.length - 1 && (
-                        <ArrowRight className="h-4 w-4 text-muted-foreground/50" />
-                      )}
-                    </div>
-                  ))}
-                </div>
+                <RoundPipeline rounds={rounds} programName={program.name} />
               </div>
             )}
           </div>
@@ -711,43 +647,19 @@ function RoundsListSkeleton() {
 }
 
 export default function RoundsPage() {
-  const [viewMode, setViewMode] = useState<'list' | 'pipeline'>('list')
-
   return (
     <div className="space-y-6">
       {/* Header */}
-      <div className="flex items-center justify-between">
       <div>
         <h1 className="text-2xl font-semibold tracking-tight">Rounds</h1>
         <p className="text-muted-foreground">
           Manage selection rounds and voting periods
         </p>
       </div>
-        <div className="flex items-center gap-1 rounded-lg border p-1">
-          <Button
-            variant={viewMode === 'list' ? 'default' : 'ghost'}
-            size="sm"
-            className="h-8 px-3"
-            onClick={() => setViewMode('list')}
-          >
-            <List className="mr-1.5 h-4 w-4" />
-            List
-          </Button>
-          <Button
-            variant={viewMode === 'pipeline' ? 'default' : 'ghost'}
-            size="sm"
-            className="h-8 px-3"
-            onClick={() => setViewMode('pipeline')}
-          >
-            <GitBranchPlus className="mr-1.5 h-4 w-4" />
-            Pipeline
-          </Button>
-        </div>
-      </div>
 
       {/* Content */}
       <Suspense fallback={<RoundsListSkeleton />}>
-        <RoundsContent viewMode={viewMode} />
+        <RoundsContent />
       </Suspense>
     </div>
   )

src/components/forms/round-type-settings.tsx

@@ -260,6 +260,31 @@ function FilteringSettings({
         )}
       </div>
 
+      {/* Auto-Filter on Close */}
+      <div className="space-y-4">
+        <div className="flex items-center justify-between">
+          <div>
+            <Label>Auto-Run Filtering on Close</Label>
+            <p className="text-sm text-muted-foreground">
+              Automatically start filtering when this round is closed
+            </p>
+          </div>
+          <Switch
+            checked={settings.autoFilterOnClose}
+            onCheckedChange={(v) =>
+              onChange({ ...settings, autoFilterOnClose: v })
+            }
+          />
+        </div>
+        <Alert>
+          <Info className="h-4 w-4" />
+          <AlertDescription>
+            When enabled, closing this round will automatically run the configured filtering rules.
+            Results still require admin review before finalization.
+          </AlertDescription>
+        </Alert>
+      </div>
+
       {/* Display Options */}
       <div className="space-y-4">
         <h5 className="text-sm font-medium">Display Options</h5>

src/server/routers/application.ts

@@ -5,8 +5,10 @@ import { Prisma, CompetitionCategory, OceanIssue, TeamMemberRole } from '@prisma
 import {
   createNotification,
   notifyAdmins,
+  notifyProjectTeam,
   NotificationTypes,
 } from '../services/in-app-notification'
+import { getFirstRoundForProgram } from '@/server/utils/round-helpers'
 import { checkRateLimit } from '@/lib/rate-limit'
 import { logAudit } from '@/server/utils/audit'
 import { parseWizardConfig } from '@/lib/wizard-config'
@@ -458,6 +460,18 @@ export const applicationRouter = router({
         },
       })
 
+      // Auto-assign to first round if project has no roundId (edition-wide mode)
+      let assignedRound: { id: string; name: string; entryNotificationType: string | null } | null = null
+      if (!project.roundId) {
+        assignedRound = await getFirstRoundForProgram(ctx.prisma, program.id)
+        if (assignedRound) {
+          await ctx.prisma.project.update({
+            where: { id: project.id },
+            data: { roundId: assignedRound.id },
+          })
+        }
+      }
+
       // Create team lead membership
       await ctx.prisma.teamMember.create({
         data: {
@@ -510,6 +524,7 @@ export const applicationRouter = router({
           source: 'public_application_form',
           title: data.projectName,
           category: data.competitionCategory,
+          autoAssignedRound: assignedRound?.name || null,
         },
         ipAddress: ctx.ip,
         userAgent: ctx.userAgent,
@@ -544,6 +559,26 @@ export const applicationRouter = router({
         },
       })
 
+      // Send SUBMISSION_RECEIVED notification if the round is configured for it
+      if (assignedRound?.entryNotificationType === 'SUBMISSION_RECEIVED') {
+        try {
+          await notifyProjectTeam(project.id, {
+            type: NotificationTypes.SUBMISSION_RECEIVED,
+            title: 'Submission Received',
+            message: `Your submission "${data.projectName}" has been received and is now under review.`,
+            linkUrl: `/team/projects/${project.id}`,
+            linkLabel: 'View Submission',
+            metadata: {
+              projectName: data.projectName,
+              roundName: assignedRound.name,
+              programName: program.name,
+            },
+          })
+        } catch {
+          // Never fail on notification
+        }
+      }
+
       return {
         success: true,
         projectId: project.id,
@@ -816,6 +851,18 @@ export const applicationRouter = router({
         },
       })
 
+      // Auto-assign to first round if project has no roundId
+      let draftAssignedRound: { id: string; name: string; entryNotificationType: string | null } | null = null
+      if (!updated.roundId) {
+        draftAssignedRound = await getFirstRoundForProgram(ctx.prisma, updated.programId)
+        if (draftAssignedRound) {
+          await ctx.prisma.project.update({
+            where: { id: updated.id },
+            data: { roundId: draftAssignedRound.id },
+          })
+        }
+      }
+
       // Audit log
       try {
         await logAudit({
@@ -828,6 +875,7 @@ export const applicationRouter = router({
             source: 'draft_submission',
             title: data.projectName,
             category: data.competitionCategory,
+            autoAssignedRound: draftAssignedRound?.name || null,
           },
           ipAddress: ctx.ip,
           userAgent: ctx.userAgent,
@@ -836,6 +884,25 @@ export const applicationRouter = router({
         // Never throw on audit failure
       }
 
+      // Send SUBMISSION_RECEIVED notification if the round is configured for it
+      if (draftAssignedRound?.entryNotificationType === 'SUBMISSION_RECEIVED') {
+        try {
+          await notifyProjectTeam(updated.id, {
+            type: NotificationTypes.SUBMISSION_RECEIVED,
+            title: 'Submission Received',
+            message: `Your submission "${data.projectName}" has been received and is now under review.`,
+            linkUrl: `/team/projects/${updated.id}`,
+            linkLabel: 'View Submission',
+            metadata: {
+              projectName: data.projectName,
+              roundName: draftAssignedRound.name,
+            },
+          })
+        } catch {
+          // Never fail on notification
+        }
+      }
+
       return {
         success: true,
         projectId: updated.id,

src/server/routers/filtering.ts

@@ -11,8 +11,8 @@ import {
   NotificationTypes,
 } from '../services/in-app-notification'
 
-// Background job execution function
-async function runFilteringJob(jobId: string, roundId: string, userId: string) {
+// Background job execution function (exported for auto-filtering on round close)
+export async function runFilteringJob(jobId: string, roundId: string, userId: string) {
   try {
     // Update job to running
     await prisma.filteringJob.update({

src/server/routers/project.ts

@@ -8,6 +8,7 @@ import {
   notifyProjectTeam,
   NotificationTypes,
 } from '../services/in-app-notification'
+import { getFirstRoundForProgram } from '@/server/utils/round-helpers'
 import { normalizeCountryToCode } from '@/lib/countries'
 import { logAudit } from '../utils/audit'
 import { sendInvitationEmail } from '@/lib/email'
@@ -459,10 +460,19 @@ export const projectRouter = router({
         : undefined
 
       const { project, membersToInvite } = await ctx.prisma.$transaction(async (tx) => {
+        // Auto-assign to first round if no roundId provided
+        let resolvedRoundId = input.roundId || null
+        if (!resolvedRoundId) {
+          const firstRound = await getFirstRoundForProgram(tx, resolvedProgramId)
+          if (firstRound) {
+            resolvedRoundId = firstRound.id
+          }
+        }
+
         const created = await tx.project.create({
           data: {
             programId: resolvedProgramId,
-            roundId: input.roundId || null,
+            roundId: resolvedRoundId,
             title: input.title,
             teamName: input.teamName,
             description: input.description,
@@ -882,6 +892,15 @@ export const projectRouter = router({
         }
       }
 
+      // Auto-assign to first round if no roundId provided
+      let resolvedImportRoundId = input.roundId || null
+      if (!resolvedImportRoundId) {
+        const firstRound = await getFirstRoundForProgram(ctx.prisma, input.programId)
+        if (firstRound) {
+          resolvedImportRoundId = firstRound.id
+        }
+      }
+
       // Create projects in a transaction
       const result = await ctx.prisma.$transaction(async (tx) => {
         // Create all projects with roundId and programId
@@ -890,7 +909,7 @@ export const projectRouter = router({
           return {
             ...rest,
             programId: input.programId,
-            roundId: input.roundId!,
+            roundId: resolvedImportRoundId,
             status: 'SUBMITTED' as const,
             metadataJson: metadataJson as Prisma.InputJsonValue ?? undefined,
           }

src/server/routers/round.ts

@@ -4,9 +4,12 @@ import { Prisma } from '@prisma/client'
 import { router, protectedProcedure, adminProcedure } from '../trpc'
 import {
   notifyRoundJury,
+  notifyAdmins,
   NotificationTypes,
 } from '../services/in-app-notification'
 import { logAudit } from '@/server/utils/audit'
+import { runFilteringJob } from './filtering'
+import { prisma as globalPrisma } from '@/lib/prisma'
 
 // Valid round status transitions (state machine)
 const VALID_ROUND_TRANSITIONS: Record<string, string[]> = {
@@ -437,6 +440,60 @@ export const roundRouter = router({
         }
       }
 
+      // Auto-run filtering when a FILTERING round is closed (if enabled in settings)
+      const roundSettings = (round.settingsJson as Record<string, unknown>) || {}
+      const autoFilterEnabled = roundSettings.autoFilterOnClose !== false // Default to true
+      if (input.status === 'CLOSED' && round.roundType === 'FILTERING' && autoFilterEnabled) {
+        try {
+          const [filteringRules, projectCount] = await Promise.all([
+            ctx.prisma.filteringRule.findMany({
+              where: { roundId: input.id, isActive: true },
+            }),
+            ctx.prisma.project.count({ where: { roundId: input.id } }),
+          ])
+
+          // Check for existing running job
+          const existingJob = await ctx.prisma.filteringJob.findFirst({
+            where: { roundId: input.id, status: 'RUNNING' },
+          })
+
+          if (filteringRules.length > 0 && projectCount > 0 && !existingJob) {
+            // Create filtering job
+            const job = await globalPrisma.filteringJob.create({
+              data: {
+                roundId: input.id,
+                status: 'PENDING',
+                totalProjects: projectCount,
+              },
+            })
+
+            // Start background execution (non-blocking)
+            setImmediate(() => {
+              runFilteringJob(job.id, input.id, ctx.user.id).catch(console.error)
+            })
+
+            // Notify admins that auto-filtering has started
+            await notifyAdmins({
+              type: NotificationTypes.FILTERING_COMPLETE,
+              title: 'Auto-Filtering Started',
+              message: `Filtering automatically started for "${round.name}" after closing. ${projectCount} projects will be processed.`,
+              linkUrl: `/admin/rounds/${input.id}/filtering`,
+              linkLabel: 'View Progress',
+              metadata: {
+                roundId: input.id,
+                roundName: round.name,
+                projectCount,
+                ruleCount: filteringRules.length,
+                autoTriggered: true,
+              },
+            })
+          }
+        } catch (error) {
+          // Auto-filtering failure should not block round closure
+          console.error('[Auto-Filtering] Failed to start:', error)
+        }
+      }
+
       return round
     }),
 

src/server/services/in-app-notification.ts

@@ -77,6 +77,7 @@ export const NotificationTypes = {
   FEEDBACK_AVAILABLE: 'FEEDBACK_AVAILABLE',
   EVENT_INVITATION: 'EVENT_INVITATION',
   WINNER_ANNOUNCEMENT: 'WINNER_ANNOUNCEMENT',
+  SUBMISSION_RECEIVED: 'SUBMISSION_RECEIVED',
   CERTIFICATE_READY: 'CERTIFICATE_READY',
   PROGRAM_NEWSLETTER: 'PROGRAM_NEWSLETTER',
 
@@ -107,6 +108,7 @@ export const NotificationIcons: Record<string, string> = {
   [NotificationTypes.MENTEE_ADVANCED]: 'TrendingUp',
   [NotificationTypes.MENTEE_WON]: 'Trophy',
   [NotificationTypes.APPLICATION_SUBMITTED]: 'CheckCircle',
+  [NotificationTypes.SUBMISSION_RECEIVED]: 'Inbox',
   [NotificationTypes.ADVANCED_SEMIFINAL]: 'TrendingUp',
   [NotificationTypes.ADVANCED_FINAL]: 'Star',
   [NotificationTypes.MENTOR_ASSIGNED]: 'GraduationCap',

src/server/utils/round-helpers.ts

@@ -0,0 +1,15 @@
+/**
+ * Get the first round (by sortOrder) for a program.
+ * Used to auto-assign new projects to the intake round.
+ */
+// eslint-disable-next-line @typescript-eslint/no-explicit-any
+export async function getFirstRoundForProgram(
+  prisma: any,
+  programId: string
+): Promise<{ id: string; name: string; entryNotificationType: string | null } | null> {
+  return prisma.round.findFirst({
+    where: { programId },
+    orderBy: { sortOrder: 'asc' },
+    select: { id: true, name: true, entryNotificationType: true },
+  })
+}

src/types/round-settings.ts

@@ -10,6 +10,9 @@ export interface FilteringRoundSettings {
   autoEliminationMinReviews: number // Min reviews required before elimination
   targetAdvancing: number // Target number of projects to advance (e.g., 60)
 
+  // Auto-run filtering when round closes
+  autoFilterOnClose: boolean
+
   // Display options
   showAverageScore: boolean
   showRanking: boolean
@@ -62,6 +65,7 @@ export const defaultFilteringSettings: FilteringRoundSettings = {
   autoEliminationThreshold: 4,
   autoEliminationMinReviews: 0,
   targetAdvancing: 60,
+  autoFilterOnClose: true,
   showAverageScore: true,
   showRanking: true,
 }